Event Accounting & Operations Coordinator

Trident Technical College; Charleston (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

Trident Technical College in Charleston seeks an Event Accounting Assistant/Coordinator to provide administrative, financial, and operational support for Conference Services. You will help maintain financial records, process payments, and assist with event planning.

The role emphasizes accuracy in reporting, strong customer service, and collaboration with clients, vendors, and college staff across conferences and meetings.

Qualifications

• Associate degree in accounting, business administration, hospitality management, or related field with accounting experience.
• Equivalent combination of education and work experience may be considered.

Responsibilities

• Maintain financial records and documentation for Conference Services, including accounts receivable activities, payment processing, deposits, and record retention.
• Record financial transactions, prepare journal entries, post transactions to appropriate accounts, and ensure the accuracy of accounting records.
• Reconcile financial records and assist with monthly accounts receivable, accounts payable, financial statements, and revenue reporting activities.
• Verify invoices and coordinate with internal departments to support timely and accurate payment processing.
• Audit financial records and assist with the preparation of reports in accordance with college policies, procedures, and reporting requirements.
• Assist with the planning and coordination of conferences, meetings, special events, and other Conference Services activities.
• Coordinate inventory of event and catering supplies and assist with ordering linens and other event materials as needed.
• Communicate and collaborate with clients, vendors, faculty, staff, and other stakeholders to support successful event execution and provide exceptional customer service throughout the event planning process.
• Support day-to-day Conference Services operations and assist with special projects and other duties as assigned.

Skills

Financial recordkeeping

Accounting principles

Microsoft Excel

Customer service

Time management

Communication skills

Education

Associate degree in accounting, business administration, hospitality management, or related field

Tools

Delphi event software

Microsoft Office

Job description

Trident Technical College in Charleston seeks an Event Accounting Assistant/Coordinator to provide administrative, financial, and operational support for Conference Services. You will help maintain financial records, process payments, and assist with event planning.

The role emphasizes accuracy in reporting, strong customer service, and collaboration with clients, vendors, and college staff across conferences and meetings.