Evening Student Records & Front Desk Assistant

Excel Center; Baltimore (MD); Hybrid; USD 27,000 - 33,000; Full time

Job summary

The Excel Center in Baltimore, MD is seeking an Administrative Assistant to support daily operations of our adult high school program. You will manage student records, handle inquiries, and assist with enrollment activities in a fast-paced, mission-driven educational environment.

The ideal candidate is highly organized, capable of multitasking, and proficient with Microsoft Office and PowerSchool. This full-time role offers afternoon/evening hours and opportunities to contribute to student

Qualifications

• High school diploma or GED required.
• Additional education or college coursework preferred.
• Minimum one year of administrative, office, customer service, or front desk experience required.
• Experience in an educational environment is a plus.

Responsibilities

• Maintain accurate student records, logs, and filing systems in accordance with school procedures.
• Conduct regular audits of student files to ensure documentation is complete and up to date.
• Assist the Data Manager with entering and maintaining student information in PowerSchool and other databases.
• Support transcript processing and assist students with transcript-related requests.
• Organize attendance records and prepare weekly attendance reports and teacher attendance sheets.
• Assist with reviewing new student applications and enrollment documentation.
• Greet students, visitors, and guests in a professional and welcoming manner.
• Serve as the primary front desk contact during afternoon and evening hours.
• Answer incoming calls, route messages, and respond to general inquiries.
• Provide accurate information regarding The Excel Center and available programs and services.
• Assist with planning and coordinating student orientations.
• Support outreach efforts, RSVP tracking, and enrollment activities.
• Assist with graduation ceremonies, awards programs, orientations, and other school events.
• Collaborate with staff to ensure a positive student experience throughout the enrollment and attendance process.
• Work closely with the Data Manager, Manager of Office Administration, coaches, and instructional staff.
• Attend meetings and training sessions as needed.
• Perform additional administrative duties and special projects as assigned.

Skills

Microsoft Office

Excel

Outlook

Word

Teams

PowerSchool

Data entry

Customer service

Education

High school diploma or GED

College coursework preferred

Experience in education

Tools

Databases

Job description

The Excel Center in Baltimore, MD is seeking an Administrative Assistant to support daily operations of our adult high school program. You will manage student records, handle inquiries, and assist with enrollment activities in a fast-paced, mission-driven educational environment.

The ideal candidate is highly organized, capable of multitasking, and proficient with Microsoft Office and PowerSchool. This full-time role offers afternoon/evening hours and opportunities to contribute to student