Ettling Center for Civic Leadership & Sustainability-Student Assistant

University of the Incarnate Word

San Antonio (TX)

On-site

USD 13,000 - 18,000

Part time

10 hours ago

Be an early applicant

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

University of the Incarnate Word seeks a Student Assistant for the Ettling Center for Civic Leadership & Sustainability. This role provides clerical and program support, including mass communications, data entry, and social media help, under the Director's supervision.

Open to UIW students eligible for Federal Work-Study; the position is part-time with typical hours Mon-Fri 8a-5p, and may involve early mornings, evenings, and weekend opportunities for special projects.

Qualifications

Current UIW student with eligibility for Federal Work-Study program.
Ability to manage multiple clerical tasks and stay organized.
Strong communication with staff, students, and community partners.
Familiarity with standard office software and marketing materials.

Responsibilities

Answer multi-phone line.
Support daily operations and programs of the Ettling Center.
Assist staff with program development, implementation, and evaluation.
Process mailouts, copies, and flyers; support marketing materials.
Engage with administrators, faculty, staff, students, and community.
Support Cardinal’s Cupboard Food Pantry operations.
Provide campus/community guidance and escorts as needed.
Promote the Center’s mission, goals, and programs.
Perform other duties as assigned.

Skills

Organizational skills

Communication

Reliability

Confidentiality

Ability to learn policies

Education

Currently enrolled UIW student

Tools

Microsoft Word

PowerPoint

Excel

Canva

Job description

Ettling Center for Civic Leadership & Sustainability-Student Assistant

Please see Special Instructions for more details.

Position Information

Position Title

Position Title Ettling Center for Civic Leadership & Sustainability-Student Assistant

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for the Ettling Center for Civic Leadership & Sustainability provides clerical & programmatic support, including but not limited to: assisting office staff with mass marketing/publications/mail-outs, data entry, filing, customer service, social media & program support. The Student Assistant reports to the Director for the Ettling Center.
This position is funded by the Federal Work-Study program and is open to UIW students who are approved and eligible to participate in the Federal Work-Study Program.

Essential Functions

Answer multi-phone line.

Actively participate in daily operations (including programs and services) of the Center to ensure all assigned, operational, and support tasks are completed on a daily basis.

Assist and support professional and part-time professional staff with the successful development, preparation, implementation, assessment, and completion of programs, services, and activities supported by the Center.

Support the daily office needs of the Center by making copies, taking messages, collating, assisting with mailouts, development of flyers and other marketing materials, delivery and collection of mail.

Engage in communication and customer service dialogue with administrators, faculty, staff, students, and community.

Assist with the daily operations of the Cardinals’ Cupboard Food Pantry supported by the Ettling Center.

Serve as a guide to the campus and local community members who may need assistance and/or escort to any UIW office on main campus.

Communicate the mission, vision, and goals of the Ettling Center for Civic Leadership & Sustainability programs to students, parents, staff, faculty, and global community partners;

Participate in projects sponsored and hosted by the Ettling Center.

Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

Ability to be organized and finish projects in a timely fashion.

Communicate progress of tasks to peers and office supervisors.

Ability to be responsible and reliable in maintaining a consistent work schedule.

Ability to learn specific and different policy and procedures associated with all aspects of the Ettling Center.

Knowledgeable in Microsoft Word, PowerPoint, Excel, and Canva.

Organization skills to keep proper records to include tracking of any visitors to the Center.

Ability to maintain confidentiality and privacy of student/academic information and community members.

Must be responsible and reliable in maintaining a consistent work schedule.

Required Education

Current UIW student.

Required Work Experience

None.

Preferred Qualifications

Bilingual in English and Spanish.

Prior experience in working with a non-profit or community based organization will be an asset .

Customer service experience in a high volume setting.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Monday through Fridays 8a-5p.

Some early mornings, evening, and weekend opportunities may be available for specific projects during the year.

Physical Demands

Ability to lift and move 30 lbs.

Ability to remain sitting for approximately 30 minutes at a time to complete daily tasks.

Ability to host an informational table for approximately 30 minutes without interruption.

May be required to support clean up of center-sponsored programs and activities which may be indoors and outdoors and may include wearing closed shoes, gloves, & protective eye-wear.

Job Type

Part Time

Reports to

Director, Ettling Center for Civic Leadership & Sustainability

Salary

$11.00/hr

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents