Estimator / Project Manager- Trade Shows

Aquent; Maumee (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Aquent is seeking an experienced Estimator / Project Manager to lead trade show and exhibit projects from concept through execution. This role blends accurate estimating, cross-functional coordination, and end-to-end delivery in a fast-paced environment.

You will develop cost estimates, partner with design and account teams, source vendor pricing, review CAD drawings, oversee production, monitor budgets, and communicate with stakeholders throughout the lifecycle.

Qualifications

• 5+ years of experience in project management, trade shows, or exhibit production.
• Strong problem-solving skills and ability to manage multiple priorities.
• Highly organized, self-motivated, and detail-oriented.
• Proficiency in Microsoft Office and Microsoft Project.
• Excellent communication and interpersonal skills.

Responsibilities

• Develop accurate cost estimates and proposals for trade shows, events, and multimedia services.
• Partner with design and account teams to align scope, budget, and timelines.
• Lead projects from kickoff through completion—on time and within budget.
• Review CAD drawings to ensure design accuracy and adherence to specifications.
• Oversee production processes and fabricated items, coordinating with shop leads and production leadership.
• Monitor schedules, budgets, and work orders to maintain quality standards.
• Communicate clearly with internal stakeholders throughout the lifecycle.

Skills

Project management

Estimating

Vendor pricing

Communication

Tools

MS Office

MS Project

Job description

We are looking for an experienced, detail-oriented and highly organized Estimator / Project Manager to lead projects from concept through execution. This role combines accurate estimating, cross-functional coordination, and end-to-end project delivery for trade shows, exhibits, and event-related initiatives. If you thrive in a fast-paced environment and enjoy balancing client needs, timelines, and budgets—this is the role for you.

What You’ll Do:

Estimating & Pre-Sale

• Develop accurate cost estimates and proposals across all lines of business, to include custom fabrication, trade shows, events, and multimedia services
• Partner with design and account teams to align scope, budget, and timelines
• Source vendor pricing and define materials, labor, and production requirements Ensure all estimates clearly outline timelines, exclusions, and deliverables

Project Management

• Lead projects from kickoff through completion—on time and within budget Coordinate with engineering, production, and show-site teams
• Review and approve CAD drawings, ensuring design accuracy and adherence to specifications
• Oversee production processes and fabricated items, collaborating with shop leads and the Director of Production
• Monitor schedules, budgets, and work orders to maintain quality standards
• Communicate clearly with internal stakeholders throughout lifecycle

General Responsibilities

• Participate in project meetings and maintain strong stakeholder relationships
• Support event logistics and production planning
• Maintain accurate timelines, documentation, and reporting tools

What You Bring

• 5+ years of experience in project management, trade shows, or exhibit production
• Strong problem-solving skills and ability to manage multiple priorities
• Highly organized, self-motivated, and detail-oriented
• Proficiency in Microsoft Office and Microsoft Project
• Excellent communication and interpersonal skills

Why Join Us

• Work on high-visibility projects across trade shows and events
• Collaborate with cross-functional teams and industry professionals
• Opportunity to own projects from start to finish