Trade Show Estimator

Exhibitus Inc.; Arizona; On-site; USD 60,000 - 85,000; Full time

Job summary

Exhibitus Inc. is seeking a Trade Show Estimator to review exhibit designs, prepare accurate project estimates, and support feasibility reviews to ensure profitability, quality, and timely delivery.

You will evaluate materials, labor, and production costs while aligning with client objectives, budgets, and show regulations, collaborating across design, production, sales, and accounting teams.

Qualifications

• Minimum of 2 years of related estimating, fabrication, exhibit industry, or equivalent experience.
• Strong knowledge of exhibit industry fabrication methods and materials.
• Excellent analytical and problem‑solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently and within cross‑functional teams.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Review exhibit designs to ensure budgets, show regulation compliance, and client objectives are met.
• Review designs prior to client submission to confirm fabrication feasibility, ballpark pricing, and value engineering opportunities.
• Prepare accurate and detailed estimates, including labor, materials, and outsourced services for custom fabrication projects.
• Review vendor pricing and sourcing options to help maintain targeted profit margins.
• Coordinate with outside fabricators and vendors to support project requirements and deadlines.
• Participate in production and staff meetings to ensure effective communication and scheduling.
• Assist in monitoring rental inventory and communicate with operations regarding potential purchases.
• Support accounting with project cost reconciliation and estimate reviews.
• Respond promptly to client inquiries and requests.
• Stay current on product offerings, construction techniques, audiovisual technologies, and lighting solutions.
• Collaborate with Sales, Design, Production, Operations, and Accounting teams.

Skills

Analytical thinking

Communication skills

Project coordination

Time management

Detail-oriented

Team collaboration

Tools

MS Office

Excel

PowerPoint

Word

Outlook

Job description

Why you’ll love Exhibitus

Exhibitus is a leading exhibit design and experiential marketing company with products and services that support live events, trade shows, branded interiors, engagements, and virtual/digital environments.

As far as exciting, innovative companies go, Exhibitus is at the top of the list—but don’t take our word for it! We have once again been appointed to Event Marketer’s The FAB 50 list of top fabricators serving the event and trade show industry, as well as named one of Inc. 5000’s fastest-growing private companies in the nation.

However, the accolades don’t stop there. Exhibitus has earned Best in Show achievements, won awards in both Exhibit and Event Design, and gained international recognition by the Association of Marketing and Communication Professionals for our inventive advertising in the Hermes Creative Awards. We work hard and play hard. We hope you jump at this unique opportunity to work with the best in the business.

Position Summary

The Trade Show Estimator is responsible for reviewing exhibit designs, preparing accurate project estimates, supporting fabrication feasibility reviews, and collaborating with internal teams and vendors to ensure project profitability, quality, and timely delivery. This position plays a key role in evaluating materials, labor, and production costs while ensuring client objectives, budget requirements, and show regulations are met.

Essential Duties & Responsibilities

• Review exhibit designs to ensure budgets, show regulation compliance, and client objectives are met.
• Review designs prior to client submission to confirm fabrication feasibility, ballpark pricing, and value engineering opportunities.
• Prepare accurate and detailed estimates, including labor, materials, and outsourced services for custom fabrication projects.
• Review vendor pricing and sourcing options to help maintain targeted profit margins.
• Coordinate with specialized outside fabricators and vendors as needed to support project requirements and deadlines.
• Participate in production meetings, job launches, and staff meetings to ensure effective communication and project scheduling.
• Assist in monitoring rental inventory and communicate with operations regarding potential rental inventory purchases.
• Support accounting by assisting with project cost reconciliation and estimate reviews.
• Respond promptly and professionally to client inquiries and requests.
• Stay current on new product offerings, construction techniques, audiovisual technologies, and lighting solutions.
• Collaborate effectively with Sales, Design, Production, Operations, and Accounting teams.
• Perform other duties and special projects as assigned.

Qualifications

• Minimum of 2 years of related estimating, fabrication, exhibit industry, or equivalent experience.
• Working knowledge of exhibit industry fabrication methods, materials, and product information.
• Strong analytical and problem‑solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within cross‑functional teams.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to interact effectively with individuals at all organizational levels.
• Demonstrated flexibility and adaptability in a fast‑paced, changing environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Detail‑oriented with a commitment to accuracy and quality in estimating and project support activities.

Exhibitus is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.