Estimating Coordinator — Excel & QuickBooks Pro

Promotion Plus Sign Co., Inc.; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Promotion Plus Sign Co., Inc. is a full-service sign installation company based in Southern California seeking an organized Estimating Coordinator to support the estimating team with project proposals.

This hands-on administrator keeps estimates, vendor quotes, project information, spreadsheets, and reports organized and up to date, collaborating with Sales Representatives and other internal departments. The ideal candidate is dependable, comfortable with numbers and spreadsheets, and capable of

Qualifications

• Proficiency with Microsoft Excel and data entry.
• Experience with QuickBooks (Desktop preferred).
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy with numbers.

Responsibilities

• Enter new customers and customer projects into QuickBooks.
• Create and maintain customer jobs in QuickBooks.
• Create new estimates in QuickBooks using project and pricing information.
• Enter estimate numbers, totals, and other required information accurately.
• Maintain estimating reports weekly, monthly, and yearly.
• Gather weekly information from estimating team and organize into reports.
• Prepare and maintain weekly estimating reports.
• Update notes and status information as needed.
• Provide Sales Representatives with updates on pending estimates.
• Request vendor quotes for materials, products, and services.
• Follow up with vendors on outstanding quote requests.
• Maintain calendar/tracking with follow-up dates for quotes.
• Email and call vendors to follow up on quotes.
• Research vendor costs and pricing.
• Assist with research for new products, materials, and vendors.
• Create project spreadsheets for customer programs and other projects.
• Use templates to enter and organize information for new projects.
• Update existing project spreadsheets as new information becomes available.
• Maintain accurate and current project information throughout estimating process.
• Follow up with vendors and internal team members to obtain information needed to complete estimates.
• Assist the estimating team with general administrative and organizational tasks as needed.
• Maintain organized records and documentation related to estimates and projects.
• Perform other related duties as assigned.

Skills

Microsoft Excel

QuickBooks

Organizational skills

Verbal communication

Attention to detail

Tools

QuickBooks Desktop

Job description

Promotion Plus Sign Co., Inc. is a full-service sign installation company based in Southern California seeking an organized Estimating Coordinator to support the estimating team with project proposals.

This hands-on administrator keeps estimates, vendor quotes, project information, spreadsheets, and reports organized and up to date, collaborating with Sales Representatives and other internal departments. The ideal candidate is dependable, comfortable with numbers and spreadsheets, and capable of