Estimating Administrator: Bid & Docs Coordinator

Dks Contracting Inc; Chandler (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

DCS Contracting, Inc. is seeking an Estimating Administrator to join our heavy civil construction team in Chandler. You will support estimating, purchasing, and contracts by organizing bid opportunities, preparing bid packages, and maintaining project documentation.

The role emphasizes attention to detail, deadline-driven work, and collaboration with estimators and project teams. This in-office position offers growth within a growing Arizona civil infrastructure company.

Qualifications

• 3+ years administrative experience, preferably in construction or related field.
• Experience supporting estimating, project management, purchasing, or construction administration functions preferred.
• Proficiency with MS Word, Excel, Outlook, and related applications.
• Experience with document management systems is a plus.
• Familiarity with plans, specifications, bid documents, or project records is beneficial.

Responsibilities

• Coordinate receipt, logging, tracking, and distribution of bid opportunities and project invitations.
• Order plans, download specifications, and maintain organized project files.
• Assemble complete bid packages and proposal documents for bid submissions.
• Verify required bid documents, forms, and submission requirements before bid day.
• Maintain project estimate folders and track revisions, addenda, client updates.
• Assist with maintaining the company estimate log and bid status tracking.
• Schedule Estimating dept meetings, prepare agendas, record minutes, and follow up on actions.
• Attend project turnover meetings and document discussions and decisions.
• Update Estimating procedures, workflows, and process documentation.
• Maintain vendor/subcontractor/supplier databases.
• Support Purchasing, Contracts and Estimating with admin tasks and special projects.
• Assist with document management and retention.

Skills

Attention to detail

Organization

Time management

Communication

Microsoft Office

Adobe Acrobat

Team collaboration

Deadline driven

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Job description

DCS Contracting, Inc. is seeking an Estimating Administrator to join our heavy civil construction team in Chandler. You will support estimating, purchasing, and contracts by organizing bid opportunities, preparing bid packages, and maintaining project documentation.

The role emphasizes attention to detail, deadline-driven work, and collaboration with estimators and project teams. This in-office position offers growth within a growing Arizona civil infrastructure company.