Estates and Trusts Legal Assistant

Chapter 13 Trustee Middle District of Alabama; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off and holidays

Retirement programs

Job summary

LHH is partnering with a firm to provide an Estates and Trusts Legal Administrative Assistant. The role supports attorneys and clients, manages calendars, prepares legal documents, and coordinates meetings in a fast-paced environment.

Requirements include a high school diploma (college coursework preferred) and prior legal administrative experience, particularly in trusts and estates, with strong typing and confidentiality skills.

Qualifications

• High school diploma required; college coursework preferred.
• Legal administrative experience in trusts and estates a plus.
• Proficiency with office tools, calendars, email, and document management.

Responsibilities

• Provide comprehensive administrative support to attorneys and clients in trusts and estates.
• Maintain attorney calendars, contacts, appointments, and deadlines.
• Coordinate in-person and virtual meetings, including room arrangements and materials.
• Prepare and finalize wills, trusts, and other legal documents.
• Assist with time entry, expenses, and billing follow-up.
• Support new client and matter intake and conflict checks.
• Organize meeting materials, agendas, and notes.
• Maintain departmental reports and trackers.
• Monitor court filings and deadlines for attorneys.

Skills

Office software

Document management

Typing 60 wpm

Notary Public

Communication

Time management

Education

High school diploma

College coursework preferred

Tools

Billing systems

Court filing systems

Client intake software

Job description

LHH is partnering with a well-established client in seeking an Estates and Trusts Legal Administrative Assistant to support attorneys and clients within its trusts and estates practice. This position is ideal for a proactive, highly organized professional who can manage competing priorities, produceaccurate work, and provide dependable support in a busy, deadline-driven environment.

Key Responsibilities

• Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
• Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
• Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
• Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
• Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings, practice deadlines, and attorney schedules.
• Assist with filings in Pennsylvania courts and other applicable jurisdictions.
• Create and maintain organized electronic and physical client files.
• Support client development activities, special events, and internal projects as needed.
• Provide backup assistance to other administrative team members.

Preferred Background

• High school diploma or equivalent required; college coursework or a degree is preferred.
• Previous legal administrative experience required.
• Trusts and estates experience is strongly preferred.
• Experience with legal documents, billing processes, court filings, and client intake.
• Strong proficiency with common office, document management, PDF, email, spreadsheet, presentation, and virtual meeting tools.
• Accurate keyboarding skills of approximately 60 words per minute or more.
• Pennsylvania Notary Public commission or willingness to obtain one.
• Excellent proofreading, formatting, transcription, organizational, and time-management skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and the ability to manage multiple deadlines.
• Professional communication and client service skills.
• Ability to work independently while contributing to a collaborative team.
• Comfortable learning new systems and adapting to changing priorities.
• Proactive, dependable, and committed to producing accurate, high-quality work.

Anticipated salary range: $60K to $80K

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.

Pay Details: $60,000.00 to $80,000.00 per year

Search managed by: Caroline Lipscomb

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.