Estate Manager

Sataya; Florida; On-site; USD 150,000 - 220,000; Full time

Job summary

A luxury estate management firm is seeking an Estate Manager for a private UHNW residence in Miami. The ideal candidate will oversee daily operations, maintain high standards, and lead a team to provide exceptional service. This role requires proven experience in similar high-end environments and the ability to effectively manage vendors, budgets, and staffing. If you are a calm and confident leader with impeccable attention to detail, this is an exceptional opportunity to ensure the smooth functioning of a prestigious estate.

Qualifications

• Proven experience as an Estate Manager, Residence Manager, or Villa Manager.
• Impeccable attention to detail and strong operational instincts.
• Discretion is essential in high-profile environments.

Responsibilities

• Own daily operations of the estate ensuring flawless presentation.
• Oversee maintenance programmes and service contracts.
• Manage vendors and contractors smoothly.
• Lead and develop a substantial household team.

Skills

Operational management

Vendor management

High emotional intelligence

Budget management

Attention to detail

Job description

Estate Manager | Private Luxury UHNW Residence | Miami, FL $150,000 – $220,000 +

Location: Miami, FL (on-site)

Contract: Full-time

Package: $150,000 – $220,000 + benefits (DOE)

Start Date: April/May 2026

Sataya Collection is exclusively representing one of our longstanding clients in a highly confidential search for an exceptional Estate Manager to oversee their private UHNW villa residence in Miami’s most exclusive enclave.

This is a rare opportunity to lead a substantial household team and deliver a seamless, five-star private residence experience with absolute discretion. You will run a world-class private estate with calm precision - ensuring immaculate standards, smooth operations, and effortless day-to-day living for the principal and their guests.

Scope of Role

• Own daily operations of the estate, ensuring flawless presentation and readiness at all times
• Build and maintain SOPs, checklists, and quality controls across the household
• Oversee maintenance programmes and service contracts (security, AV/IT, HVAC, landscaping, pool, vehicles, etc.)
• Manage vendors and contractors, ensuring best-in-class execution with minimal disruption
• Lead, motivate and develop a substantial household team (housekeeping, service, culinary, security, drivers, etc.)
• Create rotas, staffing plans and training programmes aligned to ultra-luxury standards
• Uphold a culture of excellence, professionalism, and confidentiality
• Deliver discreet, anticipatory hospitality for principals and guests – seamless and unspoken
• Coordinate dining, wellness, transport, special occasions, and private entertaining
• Handle guest feedback and issues with immediate resolution and total discretion
• Manage budgets, purchasing, inventory control and supplier negotiations
• Provide clear reporting for the principal/family office (spend, staffing, vendor performance)
• Ensure compliance across staff documentation, HR processes, and health & safety protocols

The Ideal Profile

• Proven experience as an Estate Manager / Residence Manager / Villa Manager within UHNW private households, luxury residences, or five-star hospitality
• Calm, confident leader with high emotional intelligence
• Impeccable attention to detail and strong operational instincts
• Commercially capable (budgets, procurement, reporting) and highly organised
• Discretion is essential; comfortable operating around high-profile principals

Confidential Search Disclaimer

This is a confidential appointment exclusive to Sataya. Further details will be shared with shortlisted candidates. If you have not heard back within two weeks, please assume your application has not been successful on this occasion.