Estate Manager

Four Fourteen Ventures LLC; Del Mar (CA); On-site; USD 110,000 - 180,000; Full time

Job summary

Four Fourteen Ventures LLC seeks an Estate Manager to oversee daily operations of luxury residences in Del Mar, CA. You will lead a hospitality-forward team, coordinate maintenance, manage vendors, and ensure impeccable guest-ready standards across estates.

Ideal candidates bring 5+ years in luxury homes or high-end hospitality, strong budgeting skills, and a refined service mindset. Flexible with evenings, weekends, and holidays as needed.

Qualifications

• Leadership in luxury home or hospitality settings.

Responsibilities

• Oversee daily operations of luxury estates, ensuring pristine, guest-ready conditions.
• Coordinate maintenance, landscaping, repairs and enhancements for long-term preservation and aesthetics.
• Collaborate with household staff to maintain a professional, hospitality-driven environment.
• Manage vendors, contractors and service partners; negotiate and ensure timelines.
• Maintain meticulous records of expenditures, inventories, and operational needs.
• Coordinate travel logistics and events, adapting to family transitions between locations.

Skills

Leadership

Hospitality

Budgeting

Vendor management

Communication

Event coordination

Problem solving

Tools

Property management software

Job description

The Estate Manager will oversee the seamless operation of sophisticated, high‑end residences, ensuring the home is maintained to impeccable standards and that every interaction reflects a thoughtful, hospitality‑forward ethos. This role blends operational leadership with an elevated sense of service, supporting a household that values discretion, comfort, and exceptional care.

Key Responsibilities

Luxury Property Operations

• Oversee daily operations of the estates, ensuring the residence is consistently pristine, organized, and guest‑ready
• Coordinate all maintenance, landscaping, repairs, and property enhancements with a focus on long‑term preservation and aesthetic excellence

• Collaborate with household staff, fostering a professional, warm, and hospitality‑driven team environment
• Ensure service standards align with luxury‑estate expectations

Vendor & Contractor Oversight

• Serve as the primary point of contact for all vendors, contractors, and service partners
• Source, negotiate, and manage relationships to ensure high‑quality, cost‑effective service
• Oversee project timelines and ensure work is completed to exacting standards

Administrative & Financial Management

• Maintain meticulous records of expenditures, inventories, and operational needs
• Support household scheduling, seasonal planning, and long‑range operational strategy

Hospitality & Lifestyle Support

• Ensure the home is always prepared for arrivals, guests, and special occasions
• Coordinate travel logistics, transportation, and home readiness when the family transitions between locations
• Assist with intimate gatherings, guest experiences, and event coordination with a refined, service‑oriented touch

Qualifications

• Models a respectful, kind and gracious leadership style, with a sense of humor that contributes to a warm household environment.
• Minimum 5 years of experience managing luxury homes, estates, boutique hotels, or high‑end hospitality environments
• Strong financial acumen and experience managing budgets and operational planning
• Deep knowledge of luxury home systems, security protocols, and vendor management
• Exceptional communication, organization, and problem‑solving abilities
• Ability to navigate indoor/outdoor property spaces and stand for extended periods
• Valid driver’s license with a clean driving record
• Flexibility to support occasional evenings, weekends, and holidays