Estate Manager to UHNW Family

Pocketbook Agency; Port Washington (NY); On-site; USD 135,000 - 165,000; Full time

Job summary

Pocketbook Agency is looking for an Estate Manager in Port Washington, NY, to oversee the operations of a private residence. The role involves managing staff and vendors to ensure a guest-ready environment while maintaining exceptional attention to detail.

The ideal candidate will have 5+ years of experience and a strong hospitality mindset. Compensation can be up to $150k, with benefits and 401k offered.

Qualifications

• 5+ years of experience as an Estate Manager, House Manager, or similar role.
• Proven ability to manage staff, vendors, and complex household operations.
• Strong hospitality mindset with experience supporting private events.
• Flexible with schedule, including evenings, weekends, and occasional travel.

Responsibilities

• Oversee daily operations of the residence and exterior grounds.
• Coordinate vendors and service providers for landscaping and maintenance.
• Support planning and execution of private events.

Skills

5+ years of experience as an Estate Manager

Strong communication skills

Highly organized and detail-oriented

Hospitality mindset

Tech-savvy with modern home systems

Job description

Our client, a highly polished UHNW couple on Long Island, is seeking a proactive, service-driven Estate Manager to oversee the full operations of their private residence and grounds. This is a leadership role for a candidate who is equally comfortable managing staff and vendors as they are stepping in with hands‑on support to ensure a seamless, guest‑ready environment at all times. The ideal candidate is a calm, solutions‑oriented professional with exceptional attention to detail, strong communication skills, and a natural sense of ownership over both the home and team. Looking to hire ASAP!

Responsibilities:

Household & Grounds Operations

• Oversee daily operations of the residence and exterior grounds, ensuring immaculate presentation
• Conduct regular walkthroughs to maintain a consistently guest‑ready environment
• Coordinate vendors and service providers for landscaping, maintenance, and seasonal needs
• Manage household inventories, ordering, and budget tracking
• Supervise household staff across housekeeping, culinary, maintenance, and grounds
• Create schedules, delegate responsibilities, and drive high performance standards
• Foster a respectful, professional, and detail‑oriented service culture

Events & Hospitality

• Support planning and execution of private events and gatherings
• Coordinate logistics including catering, bartending, valet, and setup
• Provide light service as needed, including greeting guests and overseeing service flow

Communication & Systems

• Act as the primary liaison between the principals and household team
• Maintain proactive communication and provide regular property updates
• Oversee estate systems, including security and general home technology

Requirements:

• 5+ years of experience as an Estate Manager, House Manager, or similar role within UHNW environments
• Proven ability to manage staff, vendors, and complex household operations
• Strong hospitality mindset with experience supporting private events
• Highly organized, detail‑oriented, and discreet
• Tech‑savvy with familiarity in modern home systems
• Flexible with schedule, including evenings, weekends, and occasional travel
• Valid driver’s license required

Compensation:

Up to $150k DOE, benefits, 401k

Location:

Fully onsite 5 days a week, full-time, Port Washington, NY.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.