ESS Records Clerk — Detail-Driven Data & Compliance

The Academies of Math and Science; Tempe (AZ); Hybrid; USD 22,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer contributions

Paid time off

Job summary

AMS Impact Group is seeking an ESS Records Clerk for a full-time hybrid role based in Tempe, AZ. The position supports the Director of ESS and compliance teams with clerical and records responsibilities across campuses.

The ideal candidate will manage confidential special education records, review IEPs, and ensure accurate data entry in multiple systems while coordinating with ESS, Enrollment, Registrar, and campus teams.

Qualifications

• Must have high school diploma or equivalent.
• Experience with special education records or documentation required.
• Ability to read and review IEPs and related paperwork.
• Experience with records management, data entry, or compliance preferred.
• Ability to handle confidential student information responsibly.

Responsibilities

• Maintain accurate, secure, confidential student records per laws and policies.
• Distribute records to requesting schools and agencies on time.
• Process records for eligible scholars across the network.
• Organize original files; file documents per schedule.
• Dispose of archived files five years or older per requirements.
• Assist with Open Enrollment procedures and ESS processes.
• Keep ESS data current in SchoolMint, e-IEP Pro, IC, ESSP, etc.
• Update records upon new enrollments following enrollment procedures.
• Assist with IEP reviews and communicate accommodations to Registrars.
• Review IEPs and other docs to support accurate records entry.
• Audit schedules and minute logs in SharePoint as needed.
• Verify data accuracy in ESS systems and Signatures upload.
• Create new student profiles in e-IEP Pro.
• Support compliance data and records requests.
• Participate in state monitoring activities with Education Departments.

Skills

Attention to detail

Data entry

Recordkeeping

Confidentiality

Microsoft Office

Cross-team collaboration

Education

High school diploma or equivalent

Tools

e-IEP Pro

SchoolMint

SharePoint

PowerSchool

Job description

AMS Impact Group is seeking an ESS Records Clerk for a full-time hybrid role based in Tempe, AZ. The position supports the Director of ESS and compliance teams with clerical and records responsibilities across campuses.

The ideal candidate will manage confidential special education records, review IEPs, and ensure accurate data entry in multiple systems while coordinating with ESS, Enrollment, Registrar, and campus teams.