Escrow Officer

Genstone Realty; United States; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Company Paid Life Insurance

Disability Insurance

Pet Insurance

401k Program with Employer Matching

3 Weeks Paid Time Off (PTO)

Paid Holidays

Wellness Initiatives

Employee Assistance Program

Job summary

Title Clearing & Escrow, LLC (TC&E) is a national title and escrow provider with a Tulsa base, handling institutional real estate transactions across the mortgage lifecycle. Reporting to the VP, Escrow, this role oversees escrow document prep, closings, fund disbursements, and regulatory compliance while building strong client relationships.

You will coordinate with lenders, servicers, buyers, sellers, attorneys and real estate agents to ensure accurate disbursements and timely closings in a

Qualifications

• High School Diploma or GED required.
• State escrow officer license, certification or designation (as required by state law).
• 3+ years’ experience working in escrow title, real estate transactions or escrow officer positions.
• 2+ years’ experience preparing legal, escrow and title documents used in conjunction with real estate transactions.
• Strong knowledge of escrow procedures and regulations and real estate transaction processes.
• Prior experience in a client-facing role within a fast-paced work environment.
• Previous successful experience in a sales or business development role.
• Proficiency in escrow management software and closing platforms; Familiarity with AtClose software preferred.
• Solid skills and experience in MS Word, Excel and Outlook.
• Strong verbal and written communication skills.
• Strong interpersonal skills
• Strong relationship building and influencing skills
• Strong analytical skills
• Solid decision-making abilities coupled with sound judgment
• Strong time management skills
• Ability to prioritize numerous tasks and manage shifting priorities
• Client focused with strong execution skills and results orientation
• High-level of precision with attention to detail and consistency
• Flexible, open to change, ability to learn new things quickly
• Ability to work in a collaborative environment and provide guidance for working groups

Responsibilities

• Oversee the escrow process for real estate transactions, including preparation, execution and delivery of escrow documents.
• Develop client relationships and determine escrow requirements while confirming title issues are cleared.
• Review and approve escrow documents; administer closings; address client questions or concerns.
• Balance escrow funds and coordinate with the funding team for accurate disbursement.
• Manage a high volume of closings and escrow transactions with lenders, servicers, buyers, sellers and attorneys.
• Ensure compliance with federal and state regulatory requirements throughout the process.

Skills

Escrow procedures

Real estate transactions

Client-facing

Sales/Business development

MS Office

Communication skills

Time management

Attention to detail

Relationship building

Analytical skills

Decision making

Education

High School Diploma or GED

State escrow officer license or certification

Tools

AtClose

Escrow software

Job description

Title Clearing & Escrow, LLC (TC&E) is a national title and escrow provider specializing in institutional real estate transactions. Based in Tulsa and part of The Fay Group, TC&E delivers comprehensive title solutions across the mortgage lifecycle – from due diligence and securitization to default support and loan modifications. TC&E’s services include title insurance, lien clearance, assignment processing, post-closing reviews, and borrower closings in all 50 states. TC&E also has decades of experience navigating the complexities of energy project and land use transactions nationwide.

TC&E’s combination of local expertise and national reach allows us to offer clients a boutique experience backed by industry-leading compliance, technology, and turnaround times. We are trusted by investors to manage complex, high-volume portfolios and provide risk-mitigating curative services. As ALTA members, we adhere to the highest standards and work diligently to ensure clear, marketable titles. TC&E’s online tools and dedicated teams provide cost certainty, real-time data, and exceptional client service at every stage of a transaction.

Reporting to the VP, Escrow, this position oversees the escrow process for real estate transactions, including the preparation, execution and delivery of escrow documents. This role is responsible for developing client relationships and determining escrow requirements while confirming all title issues have been cleared. This position reviews and approves escrow documents, administers closings, addresses and resolves client questions or concerns, balances escrow funds and coordinates with the funding team to ensure accurate disbursement of escrow funds.

This role manages a high volume of real estate closings and escrow transactions and partners with various stakeholders including lenders, servicers, buyers, sellers, attorneys, real estate agents and brokers to ensure seamless real estate transactions, accurate disbursements and timely closings. Additionally, this position is responsible for ensuring compliance and adherence with all federal and state regulatory requirements throughout the transaction process.

Qualifications Include

• High School Diploma or GED required
• State escrow officer license, certification or designation (as required by state law)
• 3+ years’ experience working in escrow title, real estate transactions or escrow officer positions
• 2+ years’ experience preparing legal, escrow and title documents used in conjunction with real estate transactions
• Strong knowledge of escrow procedures and regulations and real estate transaction processes
• Prior experience in a client-facing role within a fast-paced work environment
• Previous successful experience in a sales or business development role
• Proficiency in escrow management software and closing platforms; Familiarity with AtClose software preferred
• Solid skills and experience in MS Word, Excel and Outlook
• Strong verbal and written communication skills
• Strong interpersonal skills
• Strong relationship building and influencing skills
• Strong analytical skills
• Solid decision-making abilities coupled with sound judgment
• Strong time management skills
• Ability to prioritize numerous tasks and manage shifting priorities
• Client focused with strong execution skills and results orientation
• High-level of precision with attention to detail and consistency
• Flexible, open to change, ability to learn new things quickly
• Ability to work in a collaborative environment and provide guidance for working groups

Featured Benefits

• Medical, Dental and Vision Insurance
• Company Paid Life Insurance
• Disability Insurance
• Pet Insurance
• 401k Program with Employer Matching
• 3 Weeks Paid Time Off (PTO)
• Paid Holidays
• Wellness Initiatives
• Employee Assistance Program

Compensation

• The hiring range for this position is between $52,000.00 to $68,000.00 annually
• This position is eligible for an additional monthly incentive

Fay Cares!

The Fay-Genstone Foundation was established to fulfill the philanthropic mission of The Fay Group employees to serve the communities in which they live and work. Our employees make voluntary contributions to the Foundation. Each quarter, their contributions are donated to organizations focused on improving education opportunities, combating poverty, and supporting military service members and first responders.

At Fay, we believe that the best ideas come from having a team that is diverse in backgrounds, experiences, and perspectives. We strive to ensure each of our employees feels valued, respected and included, and is presented with equal opportunities to be successful. Fay is an equal-opportunity workplace. The Fay Group and affiliated companies participate in E-Verify. For more information go to www.dhs.gov/E-Verify.