Escrow Assistant

Workway, Inc.; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Workway, Inc. is seeking an Escrow Assistant / Escrow Processor for its Tulsa, OK operation.

You will coordinate residential transactions from file opening through closing and post-closing, working with buyers, sellers, lenders, attorneys and agents to move files forward accurately. The ideal candidate has recent escrow experience in title and escrow, can manage multiple active files, review contracts, order payoffs, and track deadlines in a fast-paced, technology-driven environment.

Qualifications

• Recent Escrow Assistant or Escrow Processor experience required.
• Experience with residential transactions preferred.
• Strong communication, organization, and attention to detail.

Responsibilities

• Open and maintain escrow files with accurate entry and updates.
• Review contracts and documentation for completeness.
• Order and track payoffs, HOA documents, surveys, taxes, liens and other requirements.
• Communicate with buyers, sellers, agents, lenders, attorneys, and vendors.
• Coordinate and confirm closing appointments and prepare disclosures.

Skills

Escrow coordination

Communication

Attention to detail

Multiple-file management

Tools

Qualia

Job description

Job Description

Job Description

** Escrow Assistant / Escrow Processor**

Tulsa, OK | Growing, Tech-Forward Title & Escrow Company

** The Opportunity:**

We are a professional staffing firm partnering with organizations nationwide to connect exceptional professionals with career opportunities.

One of our clients, a growing, high-volume, technology-forward title and escrow company in the Tulsa market , is confidentially seeking an experienced Escrow Assistant / Escrow Processor to join its team.

This opportunity is specifically designed for someone who is currently working, or has recently worked, as an Escrow Assistant or Escrow Processor within the title and escrow industry and understands what it takes to keep residential transactions moving from opening through closing.

If you are accustomed to managing multiple files, communicating with all parties to a transaction, staying ahead of deadlines, and supporting Escrow Officers in a fast-paced environment, we want to hear from you.

** Qualia experience is highly desirable.**

** What You'll Do:**

You will work closely with Escrow Officers and the broader title team to help coordinate residential transactions from file opening through closing and post-closing.

** Responsibilities include:**

• Open and maintain escrow files, including accurate transaction entry and file updates.
• Review contracts and incoming documentation for completeness.
• Order and track payoffs, HOA documents, surveys, taxes, liens, and other transaction requirements.
• Communicate with buyers, sellers, agents, lenders, attorneys, and vendors.
• Track title requirements and proactively follow up on outstanding items.
• Prepare files and documentation for upcoming closings.
• Assist with settlement statements, Closing Disclosures, and closing packages.
• Coordinate and confirm closing appointments.
• Maintain accurate file notes, documentation, deadlines, and task updates.
• Support funding, recording, disbursement, and post-closing activities.
• Keep Escrow Officers informed of file status, outstanding requirements, and potential closing issues.

** What We're Looking For:**

** Recent Escrow Assistant or Escrow Processor experience is required. This search is focused on candidates with direct title and escrow experience rather than mortgage or loan processing backgrounds.

** Strong candidates will also bring:**

• Hands-on experience supporting residential purchase and/or refinance transactions.
• Working knowledge of title commitments, payoffs, settlement statements, Closing Disclosures, and closing documentation.
• Experience managing multiple active transactions and competing deadlines.
• Strong communication with agents, lenders, buyers, sellers, and other transaction partners.
• Excellent attention to detail, organization, and follow-through.
• Comfort working in a technology-driven, high-volume environment.
• ** Qualia experience is a strong plus.**

** Why Consider This Opportunity?**

This is an opportunity to join a growing title organization that values technology, efficiency, responsiveness, and strong client service. The team is looking for someone who already understands escrow operations and can contribute quickly while continuing to grow their title career.

Compensation will be based on experience, qualifications, skills, and location. Employees have access to healthcare benefits, including medical, dental, and vision coverage, as well as a 401(k) plan.