Escrow Processor/Assistant (on-site)

Professional Alternatives; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Professional Alternatives is seeking an Escrow Processor/Assistant for an on-site role in Orlando. You will support Escrow Officers in handling residential and commercial closings, ensuring accuracy and regulatory compliance.

You’ll coordinate with lenders, homeowners, and other parties to gather documents and manage closing timelines. Ideal candidates have at least 1 year of real estate/closing experience, notary certification, and strong MS Office skills.

Qualifications

• Minimum of 1 year of direct experience in real estate, title insurance, or mortgage closing processes; actual closing experience preferred.
• Working knowledge of title insurance and mortgage lending concepts, procedures, and compliance requirements.
• Strong problem-solving skills with the ability to analyze complex title issues and develop effective solutions.
• Exceptional attention to detail and the ability to manage multiple tasks simultaneously while adhering to deadlines.
• Proficiency in MS Office Suite (Word, Excel) and familiarity with title insurance or mortgage closing software.
• Notary certification is required; candidates without one must obtain certification immediately upon hire.
• High school diploma or GED is required; a college degree or paralegal certification is a plus.

Responsibilities

• Assist the Escrow Officer in processing and managing residential and commercial closing files, ensuring tasks meet regulatory standards and procedures.
• Review sales contracts, loan documents, and title commitments to verify compliance and identify closing requirements and deadlines.
• Coordinate with lenders, homeowners, associations, utilities, and authorities to obtain payoff statements, lien releases, and documentation.
• Prepare and organize all closing documentation for a seamless transaction process.
• Support post-closing activities by assembling final loan packages, verifying disbursements, and preparing closing ledgers.
• Oversee document recording processes and ensure filings are completed within specified timelines.
• Greet clients on-site, address inquiries, and provide exceptional customer service.
• Communicate with agents, lenders, attorneys, and stakeholders to facilitate smooth transactions.
• Maintain professional development by training, reading industry publications, and engaging with professional organizations.
• Take ownership of tasks, seek value-added opportunities, and support company growth initiatives.
• Perform additional duties such as opening/managing files, approving wires, and preparing documents for recording or e-recording.

Skills

Notary certification

Attention to detail

Multitasking

Regulatory compliance

MS Office proficiency

Title insurance knowledge

Education

High school diploma or GED

College degree or paralegal certification (plus)

Tools

MS Office Suite

Title closing software

Job description

Job ID#: 40189

Job Title: Escrow Processor/Assistant (On-Site)

Position Overview

Join our dynamic team as an Escrow Processor/Assistant, where you will play a vital role in ensuring smooth and accurate residential and commercial real estate closings. This on‑site position offers an excellent opportunity to develop your expertise in escrow processing, collaborate with industry professionals, and contribute to the successful completion of property transactions.

Key Responsibilities

• Assist the Escrow Officer in processing and managing residential and commercial closing files, ensuring all tasks adhere to regulatory standards and company procedures.
• Review sales contracts, loan documents, and title commitments to verify compliance and identify requirements for closing, including target dates such as title/survey objection deadlines.
• Coordinate with lenders, homeowners, associations, utility companies, and local authorities to obtain payoff statements, lien releases, and other necessary documentation.
• Prepare and organize all closing documentation, ensuring completeness and accuracy for a seamless transaction process.
• Support post‑closing activities by assembling final loan packages, verifying disbursements, preparing closing ledgers, and managing the timely delivery of checks and wires.
• Oversee document recording processes, including preparing documents for electronic or manual recording, and ensure all filings are completed within specified timelines.
• Greet clients professionally on‑site, addressing inquiries, and providing exceptional customer service.
• Communicate effectively with agents, lenders, attorneys, and other stakeholders to facilitate smooth transactions.
• Maintain ongoing professional development by participating in training, reading industry publications, and engaging with professional organizations.
• Take ownership of tasks, proactively seek opportunities to add value, and support company growth initiatives.
• Perform additional duties as assigned, including opening and managing files, approving wires, and preparing documents for recording or e‑recording.

Qualifications & Skills

• Minimum of 1 year of direct experience in real estate, title insurance, or mortgage closing processes; actual closing experience is preferred.
• Working knowledge of title insurance and mortgage lending concepts, procedures, and compliance requirements.
• Strong problem‑solving skills with the ability to analyze complex title issues and develop effective solutions.
• Exceptional attention to detail and the ability to manage multiple tasks simultaneously while adhering to deadlines.
• Proficiency in MS Office Suite (Word, Excel) and familiarity with title insurance or mortgage closing software.
• Notary certification is required; candidates without one must obtain certification immediately upon hire.
• High school diploma or GED is required; a college degree or paralegal certification is a plus.

Why Join Us?

• Career Growth: Opportunities for professional development and advancement within a supportive team environment.
• Innovative Environment: Work with industry leaders and stay at the forefront of real estate transaction processes.
• Impactful Work: Play a crucial role in facilitating property transactions and helping clients achieve their home‑ownership goals.