Escrow Admin Assistant

Vaco; Folsom (CA); On-site; USD 25,000 - 41,000; Full time

Job summary

Vaco is assisting a title and escrow services company in Folsom, CA to hire an Escrow Admin Assistant for a 3-month contract, fully onsite. The role supports Escrow Officers and Assistants across document management, wire verification, scheduling, and transaction coordination.

The ideal candidate has at least 1 year of escrow experience, strong customer service, and solid organization. This fast-paced position requires flexibility and teamwork in a busy office environment.

Qualifications

• Minimum 1 year of recent escrow experience.
• Experience as Escrow Assistant/Processor or similar role.
• Understanding of escrow terminology and processes.
• Proficient with Outlook and basic computer applications.

Responsibilities

• Support Escrow Officers and Escrow Assistants with daily transaction processing.
• Verify wire instructions and assist with funding-related activities.
• Coordinate closing appointments with lenders, agents, and buyers.
• Review files for accuracy and completeness prior to closing.
• Prepare receipts, deposits, disbursements, and closing packages.
• Assist with document recording and final file completion.

Skills

Escrow experience

Customer service

Communication

Outlook

Organization

Attention to detail

Multitasking

Notary (plus)

Funding/closing

Tools

CloseSimple

Outlook

Document management

Job description

Escrow Admin Assistant

Contract (3 month covering a leave) | Folsom, CA | up to $30/hr | Fully Onsite

Our client, a title and escrow services company within the homebuilding industry, is seeking an Escrow Assistant to support a busy team of Escrow Officers and Assistants. This is an excellent opportunity for someone with escrow experience who enjoys a fast-paced environment and is willing to jump in wherever needed to support the team.

Overview

This position will provide administrative and escrow support across a variety of functions including customer communication, document management, wire verification, scheduling, and transaction coordination. The ideal candidate is dependable, customer-service-oriented, and comfortable wearing multiple hats in a collaborative office environment.

Key Responsibilities

• Support Escrow Officers and Escrow Assistants with daily transaction processing
• Contact buyers to verify information and introduce the closing process
• Verify wire instructions and assist with funding-related activities
• Answer incoming phone calls and assist customers with questions
• Manage and process documents through CloseSimple and other platforms
• Order and update payoff statements, surveys, HOA information, and title documents
• Assist with opening and maintaining escrow files
• Coordinate closing appointments and communicate with lenders, agents, and buyers
• Review files for accuracy and completeness prior to closing
• Prepare receipts, deposits, disbursements, and closing packages
• Assist with document recording and final file completion
• Provide general administrative and office support as needed

Qualifications & Requirements

• Minimum 1 year of recent escrow experience required
• Experience working as an Escrow Assistant, Escrow Processor, or similar role
• Understanding of escrow terminology, processes, and documentation
• Strong customer service and communication skills
• Proficient with Outlook and basic computer applications
• Highly organized with strong attention to detail
• Reliable, dependable, and willing to assist wherever needed
• Experience with funding, booking, or closing activities is a plus
• Notary Public designation is a plus but not required