Purchasing Coordinator

Talentify; Indianapolis (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Talentify is seeking a Purchasing Coordinator for our Indianapolis area facility to support high-volume ordering through ERP systems. This on-site role runs Monday–Friday, 8:00 a.m. to 5:00 p.m., and emphasizes accurate multi-line PO entry, data integrity, and collaboration with internal teams and suppliers.

You will manage requisitions, convert them to POs, and use Excel/Outlook daily while aligning purchasing with inventory needs. Strong attention to detail and self-motivation are essential.

Qualifications

• Hands-on experience with inventory purchasing and a solid understanding of how to manage purchase orders in relation to inventory needs.
• Experience processing and managing purchase requisitions.
• Familiarity with purchase order and order entry processes in manufacturing or industrial settings.
• Proficiency with Microsoft Office, particularly Excel for data entry and tracking.
• Proficiency with Outlook for professional email communication.

Responsibilities

• Enter large, multi-line purchase orders accurately and efficiently, ensuring all data is complete and correct.
• Process approximately 20 purchase orders per day, each potentially containing 100–150 lines, using manual data entry.
• Follow established standard work procedures and purchasing guidelines consistently.
• Use Excel for data entry, tracking, and basic analysis of purchase order information.
• Use Outlook for email communication with internal stakeholders and external suppliers.
• Communicate effectively via phone and email to provide updates on orders, resolve issues, and clarify requirements.
• Manage and maintain purchase requisitions, ensuring timely conversion into purchase orders.
• Support inventory purchasing activities by understanding inventory levels and aligning purchase orders with inventory needs.
• Utilize ERP software to enter, update, and manage purchase orders and related purchasing data.
• Ensure data accuracy and maintain meticulous attention to detail in all purchasing and order entry tasks.
• Multitask across multiple purchase orders and requests while managing time effectively to meet deadlines.
• Collaborate with internal teams and suppliers to ensure adherence to current processes and purchasing standards.
• Proactively follow up on order status, discrepancies, and issues, and communicate resolutions clearly.
• Hold internal and external partners accountable to established purchasing processes when necessary.
• Exhibit a strong work ethic, driven attitude, and self-starter mindset in daily responsibilities.
• Support the reduction of the existing purchase order backlog created during the ERP implementation.
• Maintain professional, business-casual appearance and comply with safety footwear requirements when accessing the manufacturing floor.

Skills

Inventory purchasing

Purchase orders

ERP software

Excel

Outlook

Attention to detail

Time management

Communication skills

Data entry

Tools

Excel

Outlook

ERP software

Job description

Job Title: Purchasing Coordinator

Job Description

The Purchasing Coordinator plays a key role in supporting the purchasing function by accurately entering and managing large, complex purchase orders in a fast-paced manufacturing environment. This onsite position at the client's facility operates Monday through Friday from 8:00 a.m. to 5:00 p.m. and focuses on high-volume, detailed manual data entry, adherence to standard work procedures, and effective communication with internal teams and external suppliers. The organization is growing significantly and offers long-term development opportunities for individuals who are detail-oriented, driven, and eager to contribute to a company undergoing an ERP implementation and major expansion.

Responsibilities

• Enter large, multi-line purchase orders accurately and efficiently, ensuring all data is complete and correct.
• Process approximately 20 purchase orders per day, each potentially containing 100–150 lines, using manual data entry.
• Follow established standard work procedures and purchasing guidelines consistently.
• Use Excel for data entry, tracking, and basic analysis of purchase order information.
• Use Outlook for email communication with internal stakeholders and external suppliers.
• Communicate effectively via phone and email to provide updates on orders, resolve issues, and clarify requirements.
• Manage and maintain purchase requisitions, ensuring timely conversion into purchase orders.
• Support inventory purchasing activities by understanding inventory levels and aligning purchase orders with inventory needs.
• Utilize ERP software to enter, update, and manage purchase orders and related purchasing data.
• Ensure data accuracy and maintain meticulous attention to detail in all purchasing and order entry tasks.
• Multitask across multiple purchase orders and requests while managing time effectively to meet deadlines.
• Collaborate with internal teams and suppliers to ensure adherence to current processes and purchasing standards.
• Proactively follow up on order status, discrepancies, and issues, and communicate resolutions clearly.
• Hold internal and external partners accountable to established purchasing processes when necessary.
• Exhibit a strong work ethic, driven attitude, and self-starter mindset in daily responsibilities.
• Support the reduction of the existing purchase order backlog created during the ERP implementation.
• Maintain professional, business-casual appearance and comply with safety footwear requirements when accessing the manufacturing floor.

Essential Skills

• Hands-on experience with inventory purchasing and a solid understanding of how to manage purchase orders in relation to inventory needs.
• Practical experience processing and managing purchase requisitions.
• Experience working with ERP software in a purchasing, inventory, or order entry capacity.
• Proficiency with Microsoft Office, particularly Excel for data entry and tracking.
• Proficiency with Outlook for professional email communication.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams and external suppliers.
• Ability to provide clear updates on orders, address issues promptly, and ensure adherence to established processes.
• Confidence in holding individuals accountable to purchasing procedures and standards when required.
• High level of attention to detail and accuracy in manual data entry.
• Ability to multitask and manage time effectively in a high-volume environment.
• Reliable, prompt, and consistently on time for scheduled work hours.
• Demonstrated strong work ethic and willingness to work diligently to meet deadlines.
• Self-starter mindset with the ability to work independently while following standard procedures.

Additional Skills & Qualifications

• Experience as a buyer or in a purchasing specialist/coordinator role.
• Familiarity with purchase order and order entry processes in a manufacturing or industrial setting.
• Comfort working with large, complex data sets and multi-line purchase orders.
• Ability to adapt to new systems and processes during ERP implementations.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Professional demeanor and ability to build positive working relationships with colleagues and suppliers.
• Interest in long-term growth opportunities within a rapidly expanding company.
• Motivation to contribute to continuous improvement of purchasing processes and data accuracy.

Work Environment

This role is based onsite at a manufacturing facility and follows a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m., with some flexibility available. The environment is business casual, with employees expected to dress professionally while remaining comfortable. Closed-toe casual shoes are required, and steel-toe shoes must be available for occasions when access to the manufacturing floor is necessary. The position involves extensive use of Microsoft Office tools, particularly Excel