Equipment Rental Specialist

Earn up to $3, 000 SIGN-ON BONUS*; Fort Collins (CO); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

PTO 128h

Medical Insurance

Dental Insurance

Vision Insurance

401K match 7%

Tuition Reimbursement

EAP

Job summary

Wagner Equipment Co. in Fort Collins, CO is seeking a Rental Coordinator to assist customers in selecting the right equipment and to manage daily rental transactions.

You will coordinate contracts, quotes, and invoicing while maintaining accurate fleet records and ensuring compliant practices across all rentals. The role emphasizes customer service, attention to detail, and teamwork within a multi-product environment.

Qualifications

• High School Diploma or GED
• 1+ years of administrative/clerical experience preferably in a rental equipment environment, involving customer responsibilities
• 1+ years of customer service experience
• College Degree (preferred)
• 1+ years working rental equipment environment, involving customer responsibilities (preferred)

Responsibilities

• Process and invoice Caterpillar, AG, and non-CAT equipment rentals, sales, demos, and damage charges.
• Manage rental transactions, contracts, exchanges, reservations, pickups, transfers, and invoice closures using DBS.
• Maintain accurate records of rental fleet equipment, including transfers, sales, and inventory status.
• Ensure accurate application of taxes and compliance with invoicing procedures.
• Review shipping and receiving documentation for accuracy, completeness, and proper processing.
• Assist with the preparation, processing, and distribution of rental, sales, and credit documentation.
• Monitor overdue contracts and expired reservations, ensuring all rental agreements are current and properly signed.
• Coordinate equipment shipping, receiving, and transfers with branch and yard personnel.
• Track and input rental activity data, including lost-sales information and related reporting.
• Support customers with equipment selection, availability, performance information, and rental options.
• Provide pricing, quote rental rates, and assist customers in identifying the best equipment solutions for their needs.
• Resolve customer inquiries related to rental, service, financial, invoicing, and account matters while delivering excellent customer service.
• Other duties as assigned by manager

Skills

Customer service

Administrative experience

Data entry

Communication

Education

High School Diploma or GED

College Degree

Tools

DBS system

Job description

Wagner Equipment Co. in Fort Collins, CO is seeking a Rental Coordinator to assist customers in selecting the right equipment and to manage daily rental transactions.

You will coordinate contracts, quotes, and invoicing while maintaining accurate fleet records and ensuring compliant practices across all rentals. The role emphasizes customer service, attention to detail, and teamwork within a multi-product environment.