Equipment Rentals Specialist

Wagner-Equipment-Co.; Fort Collins (CO); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

PTO — up to 128 hours in first year +

Medical, dental, and vision insurance

Life and AD&D Insurance

401K with company contribution up to 7

Tuition Reimbursement

Employee Assistance Program

CEFCU perks and services

Discounted employee phone plans

Job summary

Wagner Equipment Co. in Fort Collins, CO is seeking a Rental Coordinator to assist customers in selecting the best equipment and to manage daily rental transactions.

You will invoice, schedule, and track rentals using the DBS system while maintaining accurate records and ensuring compliant invoicing. The role requires 1+ year of administrative/clerical and customer service experience, a high school diploma or GED, and a willingness to work in a fast-paced, safety-conscious environment.

Qualifications

• 1+ years of administrative/clerical experience in rental equipment.
• 1+ years of customer service experience.
• High School Diploma or GED required.
• College degree preferred.

Responsibilities

• Process and invoice Caterpillar, AG, and non-CAT equipment rentals, sales, demos, and damage charges.
• Manage rental transactions, contracts, exchanges, reservations, pickups, transfers, and invoice closures using DBS.
• Maintain accurate records of rental fleet equipment, including transfers, sales, and inventory status.
• Ensure accurate application of taxes and compliance with invoicing procedures.
• Review shipping and receiving documentation for accuracy, completeness, and proper processing.
• Assist with the preparation, processing, and distribution of rental, sales, and credit documentation.
• Monitor overdue contracts and expired reservations, ensuring all rental agreements are current and properly signed.
• Coordinate equipment shipping, receiving, and transfers with branch and yard personnel.
• Track and input rental activity data, including lost-sales information and related reporting.
• Support customers with equipment selection, availability, performance information, and rental options.
• Provide pricing, quote rental rates, and assist customers in identifying the best equipment solutions for their needs.
• Resolve customer inquiries related to rental, service, financial, invoicing, and account matters while delivering excellent customer service.
• Other duties as assigned by manager

Skills

Administrative support

Customer service

Data entry

MS Office / Microsoft systems

Communication

Education

High School Diploma or GED

College Degree

Tools

DBS system

Job description

Wagner Equipment Co. in Fort Collins, CO is seeking a Rental Coordinator to assist customers in selecting the best equipment and to manage daily rental transactions.

You will invoice, schedule, and track rentals using the DBS system while maintaining accurate records and ensuring compliant invoicing. The role requires 1+ year of administrative/clerical and customer service experience, a high school diploma or GED, and a willingness to work in a fast-paced, safety-conscious environment.