Equipment Rental Coordinator

N J Malin & Associates; Addison (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

The Raymond Corporation is seeking a Rental Coordinator in Addison, Texas to provide administrative support and facilitate rental orders, invoicing, and equipment logistics.

You will coordinate with Service, Transportation, and branch sales teams to ensure timely pick-up, delivery, and accurate quotations. The role requires strong MS Office skills and detailed, customer-focused communication in a fast-paced environment.

Qualifications

• Two or more years of experience in an administrative role, preferably in equipment rental.
• Intermediate to advanced Microsoft Office skills -- Outlook, Word, Excel.
• High school degree or equivalent required; some college or Associate's degree preferred.

Responsibilities

• Take calls and fill rental orders from internal and external customers.
• Coordinate all rental activities for internal and external customers.
• Coordinate with Service and Transportation as required to repair/maintain equipment in field and effect pick-up and delivery to meet customer requirements.
• Coordinate all make-ready activity with Service Center management.
• Type quotes and rental confirmations for customers.
• Locate suitable sublet equipment to meet rental requirements.
• Provide back-up invoicing capabilities for the Rental department.
• Work on special projects as directed by the Rental Manager.
• Perform follow up customer satisfaction telephone inquiries.
• Prepare weekly Rental Log report and submit to Rental Manager.

Skills

Administrative experience

Education

High school diploma or equivalent

Some college or Associate's degree preferred

Tools

Outlook

Word

Excel

Job description

The Raymond Corporation is seeking a Rental Coordinator in Addison, Texas to provide administrative support and facilitate rental orders, invoicing, and equipment logistics.

You will coordinate with Service, Transportation, and branch sales teams to ensure timely pick-up, delivery, and accurate quotations. The role requires strong MS Office skills and detailed, customer-focused communication in a fast-paced environment.