Equipment Maintenance Coordinator

Allegheny Contracting LLC; Ridgway (Elk County); On-site; USD 52,000 - 72,000; Full time

Job summary

Allegheny Contracting LLC seeks an Equipment Maintenance Coordinator to plan daily, weekly, and long-term maintenance for a diverse fleet of excavators, loaders, trucks, and generators. You will track repair history and active work orders using a computerized maintenance management system, ensuring safety and compliance.

This role requires strong organization, attention to detail, and the ability to coordinate with project managers, mechanics, and vendors.

Qualifications

• High school diploma or GED required.
• CDL is a plus.
• Experience with diesel/gas engines and electrical systems.
• Proficiency with fleet management software and databases.
• Strong customer service and communication skills.

Responsibilities

• Ensure all work orders meet safety standards.
• Verify weekly timecards for mechanics.
• Keep shop and grounds clean and organized.
• Maintain part and fluid inventory with vendor ordering.
• Align equipment downtime with construction schedules.
• Assemble job kits with tools and parts before jobs.
• Use GPS telematics to track assets.
• Assist with on-site mechanical repairs when needed.
• Able to lift up to 50 pounds.
• Diagnose and resolve mechanical issues across equipment brands.
• Prioritize tasks and maintain records; learn new software quickly.
• Collaborate with employees, management, vendors.
• Handle emergency calls and dispatch mechanics.
• May require after-hours or weekend work.

Skills

Interpersonal communication

Telephone communication

Problem solving

Collaboration

Stress management

Time management

Education

High school diploma or GED

CDL a plus

Tools

Microsoft Office

Fleet management software

Work order databases

Job description

About The Role

The Equipment Maintenance Coordinator will build daily, weekly, and long-term maintenance schedules for assets (excavators, skid steers, loaders, dump trucks, trailers, pickup trucks, pumps, and generators). This position utilizes a computerized maintenance management system to track repair history and active work orders, ensuring work orders are properly filled out and completed in a timely manner while meeting federal, state and company safety standards.

About The Role

The Equipment Maintenance Coordinator will build daily, weekly, and long-term maintenance schedules for assets (excavators, skid steers, loaders, dump trucks, trailers, pickup trucks, pumps, and generators). This position utilizes a computerized maintenance management system to track repair history and active work orders, ensuring work orders are properly filled out and completed in a timely manner while meeting federal, state and company safety standards.

Essential Functions

• Ensure all work orders meet federal, state, and company safety standards.
• Ensure weekly timecards are accurate for mechanics.
• Ensure shop and company grounds are kept orderly and clean.
• Maintain part and fluid inventory using regular inventory checks and ordering through approved vendors.
• Align equipment down time with active construction and project schedules with project managers.
• Assemble detailed job kits with necessary tools, replacement parts, and manuals before the job begins.
• Use GPS telematics systems to assist in tracking.
• Assist with onsite mechanical repairs or other tasks as needed.
• Ability to stand, sit, and lift up to 50 pounds at times while working.
• Accurately diagnose and resolve complex mechanical and operational issues across diverse equipment brands and types.
• Efficient at prioritizing multiple tasks, keeping meticulous records, and mastering new software or workflows quickly.
• Ability to collaborate with employees, management, vendors and other departments effectively with minimal supervision.
• Handle emergency calls and dispatch company mechanic or alternative help.
• May include some after hours or weekends.

Minimum Qualifications

• High school diploma or GED required.
• Valid Driver’s License (CDL a plus) and able to meet company driver eligibility standards.
• Experience with diesel/gas engines, electrical systems, hydraulic systems, and computerized diagnostic equipment.
• Proficiency in Microsoft Office, fleet management software, and work order databases.
• Strong interpersonal and telephone communication skills, problem solving abilities, and able to manage stress in a fast-paced setting.