Equipment and Fleet Manager

VSS International, Inc.; West Sacramento (CA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

401k program

Pension Program

Life Insurance

AD&D

Job summary

VSS International, Inc. in West Sacramento, CA is seeking an experienced Equipment and Fleet Manager to lead fleet and shop operations. The role focuses on preventive maintenance, cost control, and data-driven decision-making to optimize asset availability and reliability.

You will manage budgets, vendor relationships, and performance across multiple locations, with a strong emphasis on safety, compliance, and operational efficiency.

Qualifications

• Minimum of five years of progressive fleet, heavy-equipment, or multi-shop management experience.
• Experience building or improving a preventive maintenance program and using Samsara or similar fleet-management platforms.
• Experience managing budgets, reducing operating costs, and leading fleet replacement decisions.
• Experience with fuel-card administration, registrations, inspection programs, and regulatory compliance preferred.

Responsibilities

• Lead the daily workflow of shops, fleet maintenance, fuel, tools, and related resources.
• Set clear safety, quality, productivity, cost, downtime, and preventive maintenance targets.
• Evaluate shop structure, staffing, and workloads to improve service and cost effectiveness.
• Develop, implement, and continuously improve preventive maintenance programs via Samsara.
• Establish dashboards, targets, escalation procedures, and accountability across divisions.
• Manage annual operating plans, budgets, forecasts, and KPI reviews.

Skills

Fleet leadership

Budgeting & cost control

Cost-of-ownership analysis

Vendor negotiation

Multi-location operations

Data analysis & reporting

Excel proficiency

Communication & executive presence

Change management

Fleet maintenance coordination

Education

Associate degree or higher in Business Admin / Fleet Management / Automotive Tech

Tools

Samsara

Job description

"OUR PEOPLEAREOUR STRATEGY"

We are growing and in need of a Equipment and Fleet Manager for our VSS International, Inc. facility. located in West Sacramento, Ca.

Come join a team with a great company culture that offers competitive wages and benefits!! We offer Paid Time Off, Medical, Dental, Vision Care Insurance. We offer a 401k program. A Pension Program, Life Insurance, AD&D and opportunities for growth and development.

The Equipment & Fleet Manager is a dynamic operational leader responsible for managing the organization’s fleet, shops, equipment, fueling systems, and related facilities as a performance-driven business unit. This position develops and executes a disciplined preventive maintenance program using Samsara, aggressively manages operating and repair costs, improves equipment availability and reliability, optimizes shop resources, and leads timely fleet replacement and disposal decisions. The role establishes measurable standards, financial accountability, and data-driven processes that support safe, compliant, efficient, and cost-effective operations across all divisions.

Duties/Responsibilities:

• Leads the daily workflow, priorities, scheduling, staffing, and performance of company shops, fleet maintenance, equipment deployment, fuel, tools, and related resources.
• Provides clear direction and accountability to shop managers, mechanics, and assigned fleet personnel, with measurable expectations for safety, quality, productivity, cost, downtime, and preventive maintenance completion.
• Evaluates shop structure, staffing, locations, capabilities, and workloads; consolidates or reallocates resources when doing so improves service, utilization, and cost effectiveness.
• Conducts timely performance evaluations, develops team capability, addresses performance gaps, and communicates operating results and action plans to executive leadership.
• Develop, implement, and continuously improve a comprehensive preventive maintenance program using Samsara as the primary platform for service scheduling, alerts, inspections, fault monitoring, utilization data, and compliance reporting.
• Establish preventive maintenance standards, completion targets, escalation procedures, and management dashboards; hold shops and operating divisions accountable for timely service and accurate data.
• Manage equipment and shop operations as an independent business unit with annual operating plans, budgets, forecasts, service-level expectations, measurable key performance indicators, and regular financial and operational reviews.
• Aggressively manage labor, parts, fuel, outside repair, rental, warranty, inventory, and capital costs while maintaining safety, reliability, and operational readiness.
• Analyze total cost of ownership, lifecycle cost, utilization, age, condition, downtime, maintenance history, resale value, and operational demand to establish and execute fleet replacement and disposal plans.
• Identify underutilized, obsolete, unreliable, or high-cost assets and quickly redeploy, sell, trade, or retire them in accordance with approved company processes.
• Evaluate the company’s shop network and consolidate facilities, personnel, inventory, vendors, tools, and services where appropriate to improve efficiency, coverage, accountability, and cost.
• Communicate with divisional Vice Presidents regarding equipment needs, service priorities, replacement plans, and equipment requests.
• Coordinate preventive maintenance, repairs, warranty work, and equipment availability with shop managers, mechanics, vendors, and division leaders.
• Track and document equipment and vehicle inspections, repairs, service history, downtime, utilization, costs, and related records; ensure data integrity across Samsara and supporting systems.
• Develop vendor strategies, negotiate pricing and service levels, review make-versus-buy decisions, and schedule outsourced repairs when external service provides better cost, quality, speed, or capacity.
• Obtain and compare price quotes for equipment, vehicles, tools, repairs, parts, and related purchases, and validate charges against approved work and contracted rates.
• Prepare and present recurring reports on cost per asset, preventive maintenance compliance, downtime, utilization, shop productivity, repair trends, fuel consumption, replacement needs, and progress against budget.
• Participate actively in weekly leadership calls and provide timely, fact-based fleet and shop performance updates with corrective actions.
• Ensure vehicles and equipment comply with applicable operational, safety, licensing, inspection, and environmental requirements before deployment.
• Maintain fuel-usage data; issue and administer fuel cards and PINs; monitor exceptions and investigate suspected fraud, including activity within WEX and related systems.
• Manage initial registrations and renewals through third-party vendors, online systems, or local DMV offices, including applicable SMOG, BIT, CARB, and related requirements.
• Prepare, verify, reconcile, and submit purchasing-card statements and supporting documentation.
• Perform other related duties and special assignments as directed.

Required Skills/Abilities:

• Demonstrated ability to lead fleet and shop operations through change, establish accountability, and drive measurable improvements in cost, reliability, service, and productivity.
• Strong working knowledge of Samsara or a comparable connected-operations platform, including preventive maintenance scheduling, vehicle diagnostics, utilization reporting, inspections, alerts, and data analysis.
• Strong financial and commercial acumen, including budgeting, forecasting, cost control, total-cost-of-ownership analysis, capital planning, vendor negotiation, and performance reporting.
• Proven ability to develop fleet lifecycle strategies and make timely repair, replace, redeploy, rent, outsource, and disposal decisions.
• Ability to assess and optimize multi-location shop operations, staffing, inventory, workflows, and service delivery.
• Exceptional attention to detail, with the ability to identify trends, discrepancies, risks, and improvement opportunities.
• Excellent written and verbal communication skills, executive presence, and the ability to influence decisions across divisions and with vendors.
• Advanced proficiency with Microsoft Office, particularly Excel, and the ability to learn and integrate fleet, fuel, registration, maintenance, and vendor systems.
• Decisive, self-directed, results-oriented, and comfortable acting with urgency after receiving appropriate guidance.
• Sound judgment, integrity, accountability, resilience, and a strong work ethic.

Education and Experience:

• Associate degree in Business Administration, Fleet Management, Automotive Technology, Construction Management, or a related field required; bachelor’s degree preferred.
• Minimum of five years of progressively responsible fleet, heavy-equipment, or multi-shop management experience required.
• Proven experience building or materially improving a preventive maintenance program and using Samsara or a comparable fleet-management platform required.
• Demonstrated experience managing budgets, reducing operating costs, analyzing total cost of ownership, and leading fleet replacement and disposal decisions required.
• Experience leading organizational change, consolidating shop resources, and managing comparable vehicles, heavy equipment, facilities, fueling systems, and field operations preferred.
• Experience with fuel-card administration, repair tracking, registration processes, inspection programs, and regulatory compliance preferred.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Aff... employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.