Fleet Manager

Summerhill Landscapes Inc; Village of Sag Harbor (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A landscape and maintenance firm in the Village of Sag Harbor is seeking a Fleet Vehicle and Equipment Assistant Service Manager to ensure the efficient operation and safety of heavy-duty equipment and vehicles. In this role, you will be responsible for diagnostics, maintenance, and repair of engines, hydraulics, and electrical systems. Strong knowledge of heavy equipment and excellent organizational skills are essential. The position requires proactive communication with management and adherence to safety regulations.

Qualifications

• Strong knowledge of heavy equipment diagnostics and repair techniques.
• Proficiency with repair tools for maintenance and installation.
• Experience with arc and acetylene welding.

Responsibilities

• Troubleshoot, repair, and maintain equipment in field and shop environments.
• Perform preventive maintenance inspections.
• Monitor fleet maintenance schedules and maintain service records.
• Ensure compliance with safety regulations and DOT standards.
• Train new drivers on proper equipment use and maintenance.

Skills

Heavy equipment diagnostics

Repair techniques

Preventive maintenance

Welding skills

Strong organizational skills

Strong communication skills

Job description

Fleet Vehicle and Equipment Assistant Service Manager

The Fleet Vehicle & Equipment Assistant Service Manager is responsible for skilled field and shop diagnostics, maintenance, and repair of engines, hydraulics, transmissions, and electrical systems powering heavy‑duty equipment and company vehicles. This role supports the efficient operation, safety, and longevity of trucks, construction and maintenance machinery, light and medium‑duty equipment, and small engines through preventive maintenance and emergency repair work.

RESPONSIBILITIES

• Troubleshoot, repair, and maintain equipment in both field and shop environments to ensure operational readiness through routine and emergency repairs
• Maintain vehicles and equipment to the highest performance and safety standards; coordinate, negotiate, and schedule maintenance and repair services
• Perform preventive maintenance inspections to reduce downtime, identify major repair needs, diagnose defective components, and inspect new equipment
• Conduct preventive maintenance testing and troubleshooting of hydraulic, mechanical, and electrical systems; perform body modifications and mechanical repair work as needed
• Maintain and repair light, medium, and heavy equipment to maximize uptime during peak operational periods
• Repair and overhaul engines, cooling systems, HVAC systems, hydraulic and air systems, braking systems, drivetrains, and electrical monitoring systems on equipment including loaders, skid steers, backhoes, excavators, tractors, trucks, and small engines
• Fabricate or modify parts using appropriate welding and fabrication techniques, including arc and acetylene welding
• Monitor fleet maintenance schedules and maintain accurate service records using fleet management software and written documentation
• Research and evaluate new vehicles and equipment; provide recommendations for acquisitions, upgrades, and trade‑ins, including gathering quotes for leadership review
• Maintain a clean, safe, and compliant shop environment in accordance with safety, insurance, and regulatory standards
• Document safety procedures annually and enforce proper use of safety equipment and best practices
• Assist in managing daily mechanic shop operations, including ordering parts and monitoring technician productivity
• Determine which repairs should be completed in‑house versus outsourced and coordinate vendor relationships
• Maintain accurate fleet and equipment records within Samsara GPS or similar systems, coordinate installation and maintenance of GPS tracking equipment
• Assist with scheduling vehicle and equipment branding, inspections, and compliance requirements
• Communicate proactively with managers regarding maintenance schedules, operator concerns, and associated costs
• Train new drivers and operators on proper equipment use and maintenance in collaboration with department managers
• Develop strategies to reduce long‑term repair and maintenance costs
• Monitor and enforce daily operator equipment checks and maintenance responsibilities
• Ensure vehicles and equipment meet DOT standards, documentation requirements, and cleanliness expectations
• Maintain compliance with all applicable vehicle laws and regulations

QUALIFICATIONS:

• Strong knowledge of heavy equipment diagnostics, repair techniques, and preventive maintenance for light, medium, and heavy equipment
• Proficiency with repair tools and rebuilding equipment used for maintenance, modification, and installation
• Experience with arc and acetylene welding for equipment repair and modification
• Ability to detect, diagnose, and repair mechanical and electrical defects efficiently
• Ability to assign and direct maintenance work to ensure safe and effective equipment operation
• Strong organizational, documentation, and communication skills, including purchase order tracking and reporting
• Professional demeanor with strong composure and stress management skills while representing Summerhill
• Basic proficiency in Microsoft Office and familiarity with scheduling tools such as Google Calendar