Fleet Operations Manager

Cultivar Group; Westlake Village (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Weekly pay

401k with 4% match

Medical, Dental, Vision & PTO

Disability and life insurance

Training and mentorship

Job summary

Cultivar Group is seeking a Fleet Operations Manager to translate fleet strategy into disciplined execution across multiple operating locations. You will own Fleetio workflows, maintenance documentation, and compliance, while aligning shop and vendor performance.

The role requires 5+ years in fleet operations, strong analytical and training skills, and the ability to travel to field locations. Hybrid corporate setting with field-time emphasis.

Qualifications

• 5+ years in fleet operations, maintenance management, fleet systems, or multi-location fleet operations.
• Experience supporting decentralized operations, internal shops, and/or outsourced maintenance providers.
• Working knowledge of vehicle/equipment maintenance and DOT, FMCSA, IFTA, registration, and related compliance requirements.
• Fleet management system experience; Fleetio strongly preferred.
• Strong analytical, training, process-improvement, and change-management skills; ability to influence without direct authority.
• Ability to travel periodically to operating locations.

Responsibilities

• Serve as the operational owner and subject matter expert for Fleetio workflows and adoption.
• Standardize PM, repairs, work orders, DVIRs, faults/recalls, parts, asset status, and maintenance documentation.
• Monitor usage and data quality; address adoption gaps through training and corrective action.
• Implement consistent maintenance standards and help determine the right in-house, outsourced, or hybrid model by location and asset type.
• Identify work that should shift in-house or to external providers based on capability, cost, downtime, and quality.
• Partner with shop managers and mechanics to standardize workflows, responsibilities, and accountability.
• Monitor technician workload, PM compliance, aging work orders, downtime, repeat repairs, parts usage, and outsourced repair activity.
• Coordinate DOT, FMCSA, IFTA, registration, permitting, and related fleet compliance with Fleet Administration and Safety.
• Maintain reliable fleet data and manage by exception using maintenance cost, CPM, PM compliance, downtime, utilization, repair frequency, and Fleetio adoption.
• Conduct periodic branch/shop reviews, track corrective actions to closure, and escalate systemic process, vendor, technology, or compliance issues.
• Provide maintenance, condition, utilization, and repair-cost information to support lifecycle and CapEx decisions.

Skills

Fleet operations

Maintenance management

Data analysis

Training & coaching

Change management

Travel readiness

Tools

Fleetio

Fleet maintenance software

Data systems

Job description

Brief Description

Fleet Operations Manager

LOCATION

Corporate / Hybrid

ROLE FOCUS

Fleet Operating System Execution

Travel – up to 75% (this position should spend most of their time in the field).

FLSA STATUS

Full-Time, Exempt

Position Overview

The Fleet Operations Manager translates Sperber's fleet strategy into consistent execution across operating businesses. The role owns day-to-day Fleet Operating System discipline, including Fleetio adoption, maintenance workflows, compliance execution, shop and vendor alignment, data quality, and branch accountability.

Key Responsibilities

Fleet Operating System & Fleetio

Serve as the operational owner and subject matter expert for Fleetio workflows and adoption.

Standardize PM, repairs, work orders, DVIRs, faults/recalls, parts, asset status, and maintenance documentation.

Monitor usage and data quality; address adoption gaps through training and corrective action.

Maintenance Operating Model

Implement consistent maintenance standards and help determine the right in-house, outsourced, or hybrid model by location and asset type.

Identify work that should shift in-house or to external providers based on capability, cost, downtime, and quality.

Standardize PM, repair authorization, escalation, vendor performance, and repair-versus-replace practices.

Shop & Mechanic Performance

Partner with shop managers and mechanics to standardize workflows, responsibilities, and accountability.

Monitor technician workload, PM compliance, aging work orders, downtime, repeat repairs, parts usage, and outsourced repair activity.

Support appropriate mechanic staffing and consistent shop operating practices.

Compliance & Training

Coordinate DOT, FMCSA, IFTA, HUT, registration, permitting, and related fleet compliance with Fleet Administration and Safety.

Maintain compliance calendars, exception reporting, audit readiness, and corrective-action tracking.

Develop role-based Fleetio training, SOPs, and job aids for branches, shops, mechanics, and fleet users.

Performance, Data & Asset Lifecycle

Maintain reliable fleet data and manage by exception using maintenance cost, CPM, PM compliance, downtime, utilization, repair frequency, and Fleetio adoption.

Support annual asset inventory and accurate asset additions, transfers, status changes, and disposals.

Provide maintenance, condition, utilization, and repair-cost information to support lifecycle and CapEx decisions.

Branch & Regional Execution

Serve as the primary operational Fleet resource for branch and regional leaders.

Conduct periodic branch/shop reviews, track corrective actions to closure, and **escalate systemic process, vendor, technology, or compliance issues.**

shop safety and compliance, inventory management and controls

Key Performance Indicators

Performance will be measured through a Fleet scorecard focused on:

• PM compliance
• Internal vs. outsourced maintenance mix
• Fleetio adoption / data completeness
• Repeat repairs
• Open and aging work orders
• Compliance exceptions
• Fleet downtime
• Asset inventory accuracy
• Maintenance cost / CPM trends
• Corrective-action closure

Qualifications

5+ years in fleet operations, maintenance management, fleet systems, or multi-location fleet operations.

Experience supporting decentralized operations, internal shops, and/or outsourced maintenance providers.

Working knowledge of vehicle/equipment maintenance and DOT, FMCSA, IFTA, registration, and related compliance requirements.

Fleet management system experience; Fleetio strongly preferred.

Strong analytical, training, process-improvement, and change-management skills; ability to influence without direct authority.

Ability to travel periodically to operating locations.

Preferred: Commercial landscaping, construction, or field-services experience; Fleetio implementation/relaunch experience; bilingual English/Spanish.

What Success Looks Like

First 90 Days

Establish baseline Fleetio adoption, data quality, maintenance-model, and compliance metrics by business.

Standardize priority Fleetio workflows, training, scorecards, and exception-management routines.

Identify immediate opportunities to improve PM compliance, downtime, maintenance sourcing, and data accuracy.

First 6–12 Months

Establish consistent Fleetio and maintenance operating practices across applicable businesses.

Improve PM compliance, maintenance documentation, shop/vendor performance, and asset data accuracy.

Provide reliable operational data for repair-versus-replace, CapEx, staffing, and maintenance sourcing decisions.

Build a repeatable Fleet Operating System capable of supporting future acquisitions and growth.

Summary

COMPANY PERKS

• Training and on-going support and mentorship
• Weekly pay
• 401k with 4% match
• Medical, Dental, Vision & PTO
• Disability and life insurance