Equipment and Fields Manager

The Stony Brook School; Stony Brook (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

The Stony Brook School in Stony Brook, NY seeks an Equipment and Fields Manager to lead the upkeep of athletic facilities and equipment. This full-time, 40-hour position includes managing the equipment room, coordinating with vendors, and setting up for practices and games.

Occasional Saturdays may be required. Responsibilities include coordinating with the Facilities team, maintaining athletic vehicles, and ensuring project readiness across departments.

Qualifications

• High school diploma or equivalent; additional education in facilities or sports management is a plus.
• Experience in managing athletic equipment and facilities.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with departments and vendors.
• Basic mechanical skills for assembling and maintaining equipment.
• Ability to lift and move heavy objects up to 50 pounds.
• Valid driver's license and ability to operate athletic vehicles.

Responsibilities

• Assemble equipment upon arrival and address items flagged by facilities.
• Maintain athletic equipment and coordinate with the facilities team for support.
• Manage equipment room operations and oversee vendor relationships.
• Oversee maintenance of athletic vehicles (tractor/gator) and fuel as needed.
• Set up for practices and games and distribute uniforms and gear as required.
• Assist with game-day operations, including clocks and scoreboards.

Skills

Organization

Attention to detail

Collaborative work

Mechanical skills

Driver's license

Lift up to 50 pounds

Education

High school diploma

Tools

Operate athletic vehicles

Job description

Position Summary: The Equipment and Fields Manager is responsible for managing and maintaining athletic facilities, equipment, and fields to support safe and effective athletic operations. This is a full-time, 40-hour-per-week position that includes overseeing the equipment room, coordinating with vendors and the Facilities team, and setting up for practices and games. The ideal candidate will have strong organizational skills, attention to detail, flexibility, and be able to work collaboratively across departments.

Department: Athletics Department Supervisor: Athletics Director

Job Status: Full time, 10-month position Rate of Pay: $20 -$25 per hour

Work Schedule: Monday-Friday, primarily afternoons, with flexible scheduling

based on departmental needs; occasional Saturdays required

Hours: 11:00 am - 7:00 pm, with flexibility

Location: Swanson Hall

Responsibilities

Facilities/Equipment

• Assemble equipment upon arrival when possible.
• Address items requiring attention from the facilities department through work orders.
• Maintain athletic equipment and coordinate with the facilities team for assistance as needed.
• Ensure athletic vehicles (tractor/gator) are properly maintained and fueled.
• Develop and maintain relationships with vendors related to athletics.

Equipment Room/Laundry

• Manage the stocking of appropriate equipment for the athletic store.
• Complete necessary paperwork to record student purchases.
• Collaborate with the athletic director/team to design and place orders for uniforms, clothing, and athletic gear.
• Assist the athletic director in purchasing necessary athletic equipment.
• Operate the equipment room as needed, especially when teams are leaving for away games and before home games and practices.
• Distribute uniforms, equipment, and team gear as needed throughout the season.
• Collect, clean, and hang all uniforms after practices and games.
• Assemble equipment as needed.

Practice/Game Set-up

• Work with game day managers to ensure teams have water.
• Be present in the equipment room to distribute jerseys, bags, snacks, etc.
• Ensure scoreboards and other equipment are functioning properly before games.
• Set up and take down volleyball and badminton nets, batting cages, and basketball hoops as scheduled.
• Prepare and set up the cross-country course prior to meets.
• Set up tables and chairs for concessions.
• Move bleachers in and out of the gymnasium depending on the sport.
• Clear debris from tennis courts before matches.
• Manage game day Operations, including running game clocks and scoreboards.

Qualifications

• High school diploma or equivalent; additional education or certifications in facilities management, sports management, or related fields is a plus.
• Experience in managing athletic equipment and facilities.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with various departments and vendors.
• Basic mechanical skills for assembling and maintaining equipment.
• Ability to lift and move heavy objects up to 50 pounds.
• Knowledge of field maintenance and lining techniques.
• Valid driver's license and ability to operate athletic vehicles (tractor/gator).

The Stony Brook School, located in Stony Brook, NY, is an independent college preparatory school (grades 7-12) that exists to challenge young men and women to know Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill, in order that they may serve the world through their character and leadership

Equal Employment Opportunity

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at The Stony Brook School will be based on merit, qualifications, experience, and abilities. We do not discriminate on the basis of race, color, sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by the law.

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