Assistant Athletics Director Facilities and Operations

St. John; New York (NY); On-site; USD 73,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Life Insurance

Long term disability insurance

Tuition remission

Generous 403(b)

Employee assistance program

Paid time off

Arts & recreation access

Job summary

St. John's University is seeking an Assistant Athletics Director for Facilities and Operations to lead day-to-day management of eight athletic facilities on the Queens Campus. The role coordinates event scheduling, staffing, and preparation for Division I competitions and campus events.

The position requires a Bachelor's degree with 8-10 years of related experience, strong communication and leadership abilities, and a valid driver's license. Travel to events is expected.

Qualifications

• Bachelor's degree and 8-10 years related experience or training, or equivalent combination of education and experience.
• Strong communication and interpersonal skills.
• Valid Driver's License and ability to travel for events.

Responsibilities

• Manage day-to-day operations of 8 athletic facilities and scheduling for programs and events.
• Oversee all events in athletic facilities and coordinate with Public Safety, Facilities, Food Services, Grounds, IT and other departments.
• Lead staff including graduate assistants, interns, student workers and event staff; handle hiring, training and payroll.
• Maintain electronic equipment and transport assets; coordinate vehicle bookings and maintenance.
• Plan and coordinate event operations before, during and after athletic events.
• Ensure staffing coverage and safety protocols for competitions and practices.

Skills

Organization

Relationship management

Communication skills

Leadership

Event management

Education

Bachelor's degree

Master's degree preferred

Tools

MS Office

Job description

Assistant Athletics Director Facilities and Operations

St. John's University

Salary: $72,700.00 - $75,300.00 Annually

Job Type: Full-Time Administrator

Job Number: 202600064

Location: Queens Campus, NY

St. John's, established in 1870, has two New York City campuses;international locations in Rome, Italy; Limerick, Ireland; andParis, France; and study abroad locations around the world. ThePrinceton Review and other top rankings consistently recognize theUniversity's outstanding academics, diverse student body, dynamicinternship, and volunteer opportunities, focus on student life, anddiverse study abroad offerings. St. John's University offers morethan 100 undergraduate and graduate programs in its six collegesand schools, with a growing number of programs offered online. TheUniversity is accredited by the Middle States Commission on HigherEducation and 12 other major academic and professionalassociations.

A dedication to diversity, equity and inclusion is at the heart ofour mission. As a Catholic and Vincentian university, St. John's iscommitted to institutionalizing practices of inclusive excellenceto ensure that we welcome and celebrate the intrinsic worth of allmembers of our community. We will become an even strongeruniversity as we enhance equity at every level of ourinstitution.Our graduates will excel in the competencies and valuesneeded for leadership and service in a rapidly evolvingworld.

Job Summary

Assistant Athletic Director for Facilities and Operations reportsto the Deputy Athletic Director. This person leads the day-to-daymanagement of 8 athletic facilities, including maintenancescheduling, and scheduling allocation for athletic programs,departmental needs, and approved campus events. This position isresponsible for arranging and supervising all events taking placein any athletic fields including events held in athletic facilitiesby non-athletic groups and outside organizations and themaintenance and upkeep of the athletic fields including day to dayinteractions with the following departments: Public Safety,Facility Services, Fir Food Services, Grounds,IT/Telecommunications etc. is a requirement and a duty. Oversee allaspects of Division 1 intercollegiate competitions and eventoperations.

Job Responsibilities

• Manage game operations, ensuring game practices and services aremeeting the needs and addressing the needs of coaches,student-athletes, visiting teams, officials, and fans.
• Manage the scheduling of practices and events for 17 Division 1sports teams. Provide comprehensive oversight of complicatedprocess with teams sharing multiple locations and training andcompeting nearly year round.
• Provide management and oversight of the department's staffincluding Athletics Event Manager 4 graduate assistants, 4-5interns and 10-15 student workers, and 80 event staffers includinghiring training, and payroll.
• Maintain and upkeep all electronic equipment: scoreboards, LEDmessage boards, clock and sound equipment including thedepartment's music laptops
• Oversee athletic department passenger vans to include: maintainaccurate booking of vehicles, ensure all drivers are formallyapproved to drive by the University, track and schedule maintenanceof vehicles, preserve cleanliness of van pool, enforce van usepolicies, review and update van policies annually
• Communicate departmental needs and coordinate efforts withConference Services, Special Events, Facilities Services,Maintenance, Grounds, Night Cleaners, Purchasing,IT/Telecommunications, Food Services, Public Safety, Fire Safetyand Environmental Safety departments
• Develop daily work order log, generate and track maintenance worktickets, work orders, security key lock work orders, and telephoneservice requests
• Work in conjunction with University Facilities and Grounds toensure all outside facilities including: Belson Stadium, BelsonPress Box, Kaiser Stadium, DaSilva Track & Field, DaSilva PressBox, Softball Field, and Tennis Courts are ready for practice andcompetition
• Help oversee facilities planning, renovations, special facilitiesprojects and capital planning
• Manage the planning, and coordination of event operations before,during, and after all athletic events.
• Determine all logistical needs and communicate and coordinatenecessary services for campus public safety, marketing/LearfieldIMG, ticketing & ushering, sports information, concessions, IT,and university facilities/grounds department.
• Coordinate pre-season meetings with all coaches, assistantcoaches and to all appropriate departments, vendors and others toensure necessary levels of staffing coverage and overall eventunderstanding.
• Manage and coordinate the operations for TV production staffduring televised events on campus. Create and assist in thedevelopment of event policies and procedures for staff andguests.
• Ensure the highest level of service by identifying andcommunicating solutions to problems.
• The role requires frequent travel to athletic facilities,coordination with multiple departments, and the ability to managehigh-pressure event environments. It involves both administrativeoversight and hands-on operational management
• Performs other duties as assigned.
• Provide management and oversight of the department's staffincluding Athletics Event Manager 4 graduate assistants, 4-5interns and 10-15 student workers, and 80 event staffers includinghiring training, and payroll.

Competencies, Education, Experience

Strong organization, relationship management and communicationskills. Ability to multi task and provide outstanding service tocoaches and staff members.

• • Bachelor's degree and 8-10 years related experience or training,or equivalent combination of education and experience.
• • List licenses or certifications required/preferred.
• • Bachelors' degree required, Masters degree preferred in relatedfield
• • 2-4 years of experience in athletic operations and facilities atthe collegiate level
• • Supervisory experience preferred
• • Strong communication and interpersonal skills
• • Exceptional multi-tasking skills needed
• • Valid Driver's License
• • Knowledge of MS Office (MS Word, MS Excel, MS PowerPoint)required

Supplemental Information

This position operates in a professional office environment as wellas indoor and outdoor athletic facilities. Work is performed instadiums, arenas, athletic fields, practice facilities, eventspaces, and administrative offices. The position regularly usescomputers, printers, telephones, electronic event equipment,scoreboards, communication devices, and other standard office andevent management tools.

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties of this position, the employee isregularly required to move equipment. The employee is frequentlyrequired to climb stairs, bend, stoop, kneel, reach, and transportequipment and event materials. The employee must occasionally lift,move, push, or carry objects.

Environmental Conditions

Wok may require being exposed to unique conditions on athleticfields.

Position Type/Expected Hours of Work

For example: days and hours of work are full time Monday throughFriday, 8:30 a.m. to 4:30 p.m. This position regularly requireslong hours and weekend work.

Travel

Travel to off campus events and competitions on occasion.

*Important Note- St. John's is NOT an E-Verify Employer

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingentupon the departmental budget. St. John's University considersfactors such as (but not limited to) scope and responsibilities ofthe position, candidate's work experience, education/training, keyskills, internal peer equity, as well as market and organizationalconsiderations when extending an offer.

Benefits

• medical
• dental
• life insurance
• long term disability insurance
• tuition remission
• generous 403(b) employer contribution
• employee assistance program
• liberal paid time off policies
• faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

St. John's University is an Equal Opportunity Employer. Allqualified applicants will receive consideration without regard torace, color, religion, sex, sexual orientation, gender identity,national or ethnic origin, age, status as an individual with adisability, protected veteran status, or any other characteristicprotected by law.