Equipment Administrative Assistant

ADP, Inc.; Lake Charles (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Louisiana Bridge Builders is seeking an Equipment Administrative Assistant in Lake Charles, LA. The role supports the Equipment team with administrative duties, document control, and coordination essential to bridge and roadway construction projects.

The position emphasizes efficient office operations, accurate recordkeeping, and timely communication with field staff and contractors. A high school diploma and 2+ years of admin experience are required, with a valid driver's license and optional

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative experience required.
• Experience in construction/engineering projects preferred.
• Bilingual (English/Spanish) a plus.
• Valid driver's license required.

Responsibilities

• Provide administrative support: scheduling meetings, correspondence, filing, and document control.
• Act as liaison between office staff, field personnel, subcontractors, and external stakeholders.
• Prepare presentations, reports, spreadsheets, and project binders for meetings.
• Perform general office duties including ordering supplies and onboarding project personnel.
• Perform other duties as assigned.

Skills

Administrative skills

Bilingual (English/Spanish)

Communication

Team collaboration

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Equipment Administrative Assistant

Full Time Clerical Lake Charles, LA, US

2 days ago Requisition ID: 1301

Louisiana Bridge Builders (“LBB”) is design ing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and ap proaches for a 5.5 mile stretch between I-210 West End and Ryan Street.

Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.

Louisiana Bridge Builders is an equal opportunity employer.

POSITION PURPOSE/SUMMARY

The Equipment Administrative Assistant is committed to supporting Louisiana Bridge Builders by providing high quality administrative, documentation, and coordination support to the Equipment team. This role ensures efficient office operations, accurate project recordkeeping, and timely communication essential to the successful delivery of bridge and roadway construction activities.

LOCATION

This position is based in Westlake, LA.

PRIMARY DUTIES & RESPONSIBILITIES

1. Provide administrative support, including scheduling meetings, preparing correspondence, organizing files, and maintaining project documentation.

2. Serve as a communication liaison between office staff, field personnel, subcontractors, and external stakeholders to ensure smooth information flow.

3. Assist with preparing presentations, reports, spreadsheets, and project binders for internal and external meetings.

4. Perform general office duties including ordering supplies, managing mail, maintaining office equipment, and supporting onboarding of project personnel.

5. Performing all other duties and responsibilities as assigned.

KNOWLEDGE, ABILITIES, & SKILLS FOR SUCCESS

1. Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.

2. Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having knowledgeable computer skills and the ability to adapt and learn as programs and processes change.

3. Ability to work as a team member and exert initiative to work independently to reach a goal.

4. Ability to embrace change in the workplace while encouraging others to seek innovative approaches.

5. Ability to function effectively as a team player and collaborator.

6. Ability to work a flexible work schedule, additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations.

QUALIFICATIONS

At a minimum, the Equipment Administrative Assistant must have a high school diploma or equivalent and 2+ years of administrative experience. Experience with construction, engineering, or related project based environment is preferred. Bilingual (English/Spanish) is a plus. Must have a current and valid driver's license.

PHYSICAL DEMANDS

Select one the following for the each of the items listed below:

N (Not Applicable) – Activity is not applicable to this occupation.

O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5+ hours/day.

F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5+ hours/day.

C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5+ hours/day.

DISCLOSURE

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements, as deemed appropriate. This job description does not constitute an employment contract, implied, or otherwise. Employment is “at-will,” and either the employee or the Company can end the employment relationship at any time, for any reason, or for no reason at all. The Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Louisiana Bridge Builders is an equal opportunity employer.