Document Control Administrative Assistant

ADP, Inc.; Lake Charles (LA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Relocation assistance

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Paid holidays

Vacation and sick time

Job summary

Louisiana Bridge Builders is seeking a Document Control Administrative Assistant in Lake Charles, LA. This role provides administrative, documentation, and coordination support for project teams, ensuring records are accurate, current, and accessible.

You will manage document control processes, generate reports, liaise with project staff, subcontractors, clients, and vendors, and assist with meetings, onboarding, and office operations.

Qualifications

• High school diploma or equivalent with 3+ years in admin, doc control, or project coordination.
• Experience in construction/engineering project environments preferred.
• Proficiency with SharePoint, document management systems and related platforms.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Maintain project documentation and records per procedures.
• Track document submissions, revisions, approvals, and distributions.
• Coordinate receipt, logging, filing, and distribution of project docs.
• Generate reports and dashboards on document status.
• Serve as liaison between teams, field personnel, clients, and vendors.
• Schedule meetings and maintain records.
• Organize and archive project records per retention requirements.
• Assist onboarding and general office duties.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Team collaboration

Education

High school diploma or equivalent

Associate's degree in business administration

Tools

SharePoint

ProjectWise

RIB CX

ACONEX

OneDrive

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Control Administrative Assistant

Full Time Clerical Lake Charles, LA, US

Louisiana Bridge Builders (“LBB”) is design ing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and ap proaches for a 5.5 mile stretch between I-210 West End and Ryan Street.

Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.

Louisiana Bridge Builders is an equal opportunity employer.

Position Purpose/Summary

The Document Control Administrative Assistant is committed to supporting Louisiana Bridge Builders by providing administrative, documentation, and coordination support for project teams. This position is responsible for maintaining project records, supporting document control processes, coordinating communications, and assisting with general office and project administration activities. The role ensures project documentation is organized, accurate, current, and readily accessible while contributing to the efficient operation of project and office functions.

Location

This position is based in Lake Charles, LA.

Primary Duties & Responsibilities

• Maintain project documentation and records in accordance with company procedures and client requirements.
• Track document submissions, revisions, approvals, and distributions to ensure records remain accurate and current.
• Support the implementation and maintenance of document management systems and filing structures.
• Coordinate the receipt, logging, filing, and distribution of project documents, drawings, specifications, correspondence, and submittals.
• Generate reports and dashboards related to document status, outstanding actions, and project records.
• Serve as a communication liaison between project teams, field personnel, subcontractors, clients, and vendors to facilitate timely information flow.
• Assist with preparing reports, presentations, spreadsheets, meeting materials, and project binders.
• Schedule meetings, prepare agendas, distribute meeting documentation, and maintain meeting records.
• Support onboarding activities and administrative needs for project personnel.
• Order office supplies and maintain office equipment and administrative resources.
• Assist with document control training and provide user support for document management processes and systems.
• Coordinate with internal and external stakeholders to resolve routine document control issues.
• Organize and archive project records in accordance with retention requirements.
• Perform general office and clerical duties as needed.
• Perform all other duties and responsibilities as assigned.

Knowledge, Abilities, & Skills for Success

• Effective verbal and written communication skills with employees, clients, vendors, and the public.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.
• Experience utilizing SharePoint, OneDrive, Adobe Acrobat, or similar document management platforms.
• Ability to learn and adapt to document management software and changing business processes.
• Ability to work independently while contributing effectively within a team environment.
• Strong customer service mindset and professional demeanor.
• Ability to manage confidential and sensitive information appropriately.
• Ability to identify issues, prioritize tasks, and follow through to completion.
• Ability to work additional hours, including evenings or weekends, as required to support business operations.

Qualifications

At a minimum, the Document Control Administrative Assistant must possess a high school diploma or equivalent and 3+ years of administrative, document control, project coordination, or related experience. Experience in construction, engineering, project controls, or a project-based environment is preferred. Experience with SharePoint, document management systems, RIB CX, ACONEX, ProjectWise, or similar platforms is preferred. An associate's degree in business administration, construction management, or a related field is a plus. Bilingual (English/Spanish) is a plus.

Physical Demands

Select one the following for the each of the items listed below:

• N (Not Applicable) – Activity is not applicable to this occupation.
• O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5+ hours/day.
• F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5+ hours/day.
• C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5+ hours/day.

Disclosure

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements, as deemed appropriate. This job description does not constitute an employment contract, implied, or otherwise. Employment is “at-will,” and either the employee or the Company can end the employment relationship at any time, for any reason, or for no reason at all. The Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.