Equipment Administrative Assistant

Louisiana Bridge Builders; Lake Charles (LA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Relocation assistance

Medical, dental, vision

Life insurance

Paid holidays, vacation, and sick time

Job summary

Louisiana Bridge Builders in Lake Charles, LA, is seeking an Equipment Administrative Assistant to support the Equipment team with administrative, documentation, and coordination tasks essential to delivering bridge and roadway construction projects.

The role requires strong communication, MS Office proficiency, and the ability to work collaboratively in a fast-paced environment, with flexibility to handle varied hours and onsite responsibilities in Westlake, LA.

Qualifications

• High school diploma or equivalent and 2+ years of administrative experience.
• Experience in construction, engineering, or related project environments preferred.
• Bilingual English/Spanish a plus; valid driver's license required.

Responsibilities

• Provide administrative support: scheduling meetings, preparing correspondence, organizing files, and maintaining project documentation.
• Serve as liaison between office staff, field personnel, subcontractors, and external stakeholders.
• Assist with presentations, reports, spreadsheets, and project binders for meetings.
• Perform general office duties: ordering supplies, managing mail, and onboarding project personnel.
• Perform other duties as assigned.

Skills

Effective communication

MS Office proficiency

Team collaboration

Adaptability

Flexible schedule ability

Education

High school diploma or equivalent

2+ years administrative experience

Construction/Engineering experience preferred

Tools

MS Office

Job description

Louisiana Bridge Builders(“LBB”) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and approaches for a 5.5 mile stretch between I-210 West End and Ryan Street.

Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.

Louisiana Bridge Builders is an equal opportunity employer.

POSITION PURPOSE/SUMMARY

The Equipment Administrative Assistant is committed to supporting Louisiana Bridge Builders by providing high quality administrative, documentation, and coordination support to the Equipment team. This role ensures efficient office operations, accurate project recordkeeping, and timely communication essential to the successful delivery of bridge and roadway construction activities.

LOCATION

This position is based in Westlake, LA.

PRIMARY DUTIES & RESPONSIBILITIES

• 1. Provide administrative support, including scheduling meetings, preparing correspondence, organizing files, and maintaining project documentation.
• 2. Serve as a communication liaison between office staff, field personnel, subcontractors, and external stakeholders to ensure smooth information flow.
• 3. Assist with preparing presentations, reports, spreadsheets, and project binders for internal and external meetings.
• 4. Perform general office duties including ordering supplies, managing mail, maintaining office equipment, and supporting onboarding of project personnel.
• 5. Performing all other duties and responsibilities as assigned.

KNOWLEDGE, ABILITIES, & SKILLS FOR SUCCESS

• 1. Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
• 2. Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having knowledgeable computer skills and the ability to adapt and learn as programs and processes change.
• 3. Ability to work as a team member and exert initiative to work independently to reach a goal.
• 4. Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
• 5. Ability to function effectively as a team player and collaborator.
• 6. Ability to work a flexible work schedule, additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations.

QUALIFICATIONS

At a minimum, the Equipment Administrative Assistant must have a high school diploma or equivalent and 2+ years of administrative experience. Experience with construction, engineering, or related project based environment is preferred. Bilingual (English/Spanish) is a plus. Must have a current and valid driver's license.

PHYSICAL DEMANDS

Select one the following for the each of the items listed below:

N (Not Applicable) – Activity is not applicable to this occupation.

O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5+ hours/day.

F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5+ hours/day.

C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5+ hours/day.

DISCLOSURE

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements, as deemed appropriate. This job description does not constitute an employment contract, implied, or otherwise. Employment is “at-will,” and either the employee or the Company can end the employment relationship at any time, for any reason, or for no reason at all. The Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Louisiana Bridge Builders is an equal opportunity employer.