Environments Project Coordinator

confidential; United States; Hybrid; USD 45,000 - 65,000; Full time

Job summary

TAPP Film in Philadelphia seeks a Project Coordinator to support the planning and delivery of exhibit and booth projects. You will assist senior staff with timelines, budgets, and stakeholder communications to keep projects on track.

Reporting to a Senior Project Manager, you will help coordinate meetings, prepare agendas and notes, and liaise with teams, suppliers and clients to ensure smooth execution of creative environments.

Qualifications

• Project coordination experience or exposure to event/exhibit delivery is a plus.
• Strong organizational and communication skills, with attention to timelines and budgets.

Responsibilities

• Assist project managers and directors in planning, executing and closing exhibit/environment projects within deadlines and budget.
• Coordinate internal and external meetings including agendas and meeting notes.

Job description

A bit about the role … As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia.

What you'll be doing

Your key responsibilities include the following:

• Project Coordination: Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget
• Help coordinate internal and external meetings including agendas, meeting notes