Part-Time Office Operations & Onboarding Specialist

SWCA Environmental Consultants; Honolulu (HI); On-site; USD 25,000 - 33,000; Part time

Job summary

SWCA Environmental Consultants in Honolulu, HI, is seeking an Administrative Specialist for a part‑time, in‑person role (30 hours/week). You will handle front desk duties, coordinate onboarding and equipment returns, manage invoices and PCard reconciliations, and support field operations across the Hawaiian Islands.

The position emphasizes office logistics, safety compliance, travel coordination, and interaction with multidisciplinary teams.

Qualifications

• Ability to work a dedicated 30-hour weekly schedule with flexible core hours Monday through Friday.
• Valid Hawaii driver’s license with a clean driving record.
• Proficiency in Microsoft Office applications (Word, Excel, Teams, PowerPoint).
• Familiarity with Zoom and MS Teams video meeting platforms (or willingness to learn).
• Ability to work independently and collaborate with multidisciplinary teams and clients.

Responsibilities

• Reconciles invoices, including utilities and other recurring services, to ensure accurate billing and timely payment.
• Supports new hire onboarding and coordinates equipment return for terminated employees; liaises with Human Resources.
• Purchases office snacks, supplies, and equipment; maintains loaner Pcards and reconciles them regularly.
• Provides front desk support, manages office shipping and mail, maintains employee contact lists, and greets visitors.
• Coordinates purchase and distribution of new and replacement computer equipment; maintains IT inventory and services office equipment.
• Drafts agendas, Employee Spotlights, and new hire checklists; assists with proofreading and transmittals.

Skills

Microsoft Office

Zoom/Teams familiarity

Communication skills

Organizational skills

Tools

Smartsheet

Google Earth

Intranet platforms

Job description

SWCA Environmental Consultants in Honolulu, HI, is seeking an Administrative Specialist for a part‑time, in‑person role (30 hours/week). You will handle front desk duties, coordinate onboarding and equipment returns, manage invoices and PCard reconciliations, and support field operations across the Hawaiian Islands.

The position emphasizes office logistics, safety compliance, travel coordination, and interaction with multidisciplinary teams.