EntryLevel Admin Assistant

Maloney Property Maintenance LLC; Waterloo (IA); On-site; USD 35,000 - 45,000; Full time

Job summary

Maloney Property Maintenance, LLC is seeking an Administrative Assistant to serve as the hub of daily operations in-office in Iowa. You will be the first point of contact for customers, manage scheduling, track lawn-care progress, and support financial administration using QuickBooks and a CRM system.

Ideal candidates are organized, detail-oriented, and possess strong communication skills with a customer-focused mindset.

Qualifications

• Strong communication skills with a customer-focused mindset.
• Organized, detail-oriented, and able to manage multiple priorities.
• Accounting or administrative experience preferred.
• Knowledge of QuickBooks, CRM systems, and MS Office (preferred).
• Positive, team-oriented attitude with a willingness to learn and adapt.

Responsibilities

• Manage scheduling and customer communication
• Track lawn care progress and service updates
• Support QuickBooks and CRM data entry
• Assist with quotes, ordering, and office coordination
• General administrative support as needed

Skills

Strong communication

Organized

Detail-oriented

Team-oriented attitude

Willingness to learn and adapt

Tools

QuickBooks

CRM systems

MS Office

Job description

Do you enjoy keeping things organized, providing outstanding customer service, and helping a growing business run smoothly behind the scenes? Maloney Property Maintenance, LLC is looking for someone to be the first point of contact for customers, helping coordinate schedules, manage office operations, support financial administration, and ensure the team stays organized and on track. As our business continues to grow, we're looking for a proactive and detail-oriented Administrative Assistant to serve as the hub of our daily operations. Compensation & Benefits $35,000 – $45,000 base salary Full-time, in-office position Paid Time Off (PTO) Growth and advancement opportunities Responsibilities: • • Manage scheduling and customer communication • Track lawn care progress and service updates • Support QuickBooks and CRM data entry • Assist with quotes, ordering, and office coordination • General administrative support as needed Qualifications: • • Strong communication skills with a customer-focused mindset • Organized, detail-oriented, and able to manage multiple priorities • Accounting or administrative experience preferred • Knowledge of QuickBooks, CRM systems, and MS Office (preferred) • Positive, team-oriented attitude with a willingness to learn and adapt Compensation: $35,000 – $45,000 based on experience

Responsibilities

• Manage scheduling and customer communication
• Track lawn care progress and service updates
• Support QuickBooks and CRM data entry
• Assist with quotes, ordering, and office coordination
• General administrative support as needed

Qualifications

• Strong communication skills with a customer-focused mindset
• Organized, detail-oriented, and able to manage multiple priorities
• Accounting or administrative experience preferred
• Knowledge of QuickBooks, CRM systems, and MS Office (preferred)
• Positive, team-oriented attitude with a willingness to learn and adapt

• Manage scheduling and customer communication
• Track lawn care progress and service updates
• Support QuickBooks and CRM data entry
• Assist with quotes, ordering, and office coordination
• General administrative support as needed

Compensation: $35,000-$45,000 per year