Entry-Level Wholesale & Retail Coordinator - Collegiate

Habits Collegiate; New York (NY); On-site; USD 40,000 - 48,000; Full time

Job summary

Habits Collegiate in New York, NY is seeking a Wholesale & Retail Coordinator, an entry-level role designed for a recent graduate to grow with the company. You will help manage relationships with college bookstores, campus stores, and wholesale customers.

You will handle day-to-day communications, prepare line sheets and product information, organize UPCs and SKUs, and ensure orders align with retailer requirements.

Qualifications

• Recent college graduate required.
• Bachelor’s degree in related field preferred.
• Strong written and verbal communication skills.
• Highly organized with attention to detail.
• Ability to manage multiple accounts, deadlines, and projects at once.
• Interest in fashion, collegiate apparel, wholesale, retail, or merchandising.
• New York City area preferred.
• No extensive professional experience required - motivated, organized, eager to learn.

Responsibilities

• Communicate directly with college bookstores, campus stores, and wholesale buyers.
• Manage day-to-day communication with existing wholesale customers.
• Help build relationships with new bookstores and retail partners.
• Create and maintain line sheets, product catalogs, pricing sheets, and wholesale materials.
• Manage UPCs/barcodes, SKUs, product information, and retailer setup requirements.
• Ensure product information and orders are accurate and aligned across all systems.
• Help manage wholesale orders from initial conversation through delivery.
• Coordinate collegiate and sorority merchandise sold through bookstores and campus retailers.
• Send buyers new collections, product launches, samples, and available inventory.
• Follow up with buyers on orders, reorders, samples, deliveries, and new opportunities.
• Maintain organized records of wholesale accounts, contacts, orders, and opportunities.
• Work closely with design, production, licensing, and operations teams to ensure orders are completed correctly and on time.

Skills

Communication skills

Organizational skills

Spreadsheet proficiency

Wholesale systems learning

Fashion/merchandising interest

Relationship building

Education

Bachelor’s degree in Business, Marketing, Fashion, Merchandising, Communications, or related field

Job description

Habits Collegiate in New York, NY is seeking a Wholesale & Retail Coordinator, an entry-level role designed for a recent graduate to grow with the company. You will help manage relationships with college bookstores, campus stores, and wholesale customers.

You will handle day-to-day communications, prepare line sheets and product information, organize UPCs and SKUs, and ensure orders align with retailer requirements.