Entry-Level Remote Document Control & Office Coordinator

PMA Consultants; Los Angeles (CA); Hybrid; USD 69,000 - 90,000; Full time

Job summary

PMA Consultants is seeking an entry-level Document Control & Office Coordinator in Los Angeles. You will organize and distribute project documentation, support RFIs/Change Orders, and help with office operations.

The role emphasizes strong organization, communication, and teamwork across project teams and offices. The position offers flexible work options including in-office, remote, or client-site assignments, with a focus on accuracy and efficient project file management.

Qualifications

• 0+ years in document control, project coordination, or related field.
• Bachelor’s degree preferred in business, construction, or engineering; relevant experience may substitute.
• Proficiency with Microsoft Office and Teams; SharePoint and NetSuite preferred.
• Familiar with document control practices and construction/project documentation.
• Strong organizational skills and attention to detail with multiple priorities.
• Strong written and verbal communication for internal and external stakeholders.
• Ability to work independently and collaboratively in a project/office environment.

Responsibilities

• Maintains, organizes, tracks, and distributes project documentation according to procedures.
• Maintains project files, logs, and records for efficient retrieval.
• Tracks correspondence, RFIs, submittals, change orders, and meeting records.
• Monitors RFIs and Change Orders and follows up for timely responses and closeout.
• Supports revisions and version control for current documentation.
• Performs quality checks for completeness and proper naming conventions.
• Assists with preparation and distribution of project reports and materials.
• Coordinates office supplies and with service providers for copier and safety supplies.
• Coordinates maintenance for project vehicles and building access as needed.
• Other duties as assigned.

Skills

Document control

Microsoft Office

Communication

Organization

Independent work

Team collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Construction Management, Civil Engineering

Tools

SharePoint

NetSuite

Microsoft Teams

Job description

PMA Consultants is seeking an entry-level Document Control & Office Coordinator in Los Angeles. You will organize and distribute project documentation, support RFIs/Change Orders, and help with office operations.

The role emphasizes strong organization, communication, and teamwork across project teams and offices. The position offers flexible work options including in-office, remote, or client-site assignments, with a focus on accuracy and efficient project file management.