Entry-Level Property Administration Specialist

Occidental Management; Overland Park (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Occidental Management is seeking an entry-level Property Administrator to support the Property Management team. The role emphasizes reliability, accuracy, and professional tenant interactions, with close supervision and exposure to standard property management software.

You will handle file management, scheduling, data entry, and document processing while contributing to efficient office operations and timely responses to tenant requests.

Qualifications

• High school diploma or GED equivalent.
• Previous experience in a similar administrative role with transferrable skills.
• Equivalent combinations of education and experience will be considered.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Schedule and coordinate meetings and events for the Property Management team.
• Assist in lease administration by managing tenant communications and generating reports.
• Prepare bid proposals, service contracts, and approved invoices in line with company policies during bidding.
• Process and code invoices for approval and maintain accurate financial records.
• Monitor the property maintenance work order system and prepare monthly status reports.
• Track and file contracts and insurance certificates, following up on expirations.
• Foster positive relationships with tenants and clients and track service calls for timely resolutions.

Skills

Administrative support

Data entry

Communication skills

Time management

Document handling

Attention to detail

Education

High school diploma/GED

Tools

Microsoft Office Suite

Job description

Occidental Management is seeking an entry-level Property Administrator to support the Property Management team. The role emphasizes reliability, accuracy, and professional tenant interactions, with close supervision and exposure to standard property management software.

You will handle file management, scheduling, data entry, and document processing while contributing to efficient office operations and timely responses to tenant requests.