Entry-Level Project Coordinator: Scheduling & Documentation

Paligen Technologies, Inc.; Tampa (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Paligen Technologies is seeking an organized Project Coordinator I to support a large, technically complex construction program in Tampa. Entry-level to early-career role focusing on documentation, scheduling support, communication flow, and compliance reporting within a structured Program Management Team.

Responsibilities include maintaining schedules, supporting IPT meetings, managing documents, and assisting with cost tracking and reporting for internal reviews.

Qualifications

• Degree in construction management, engineering, project management, business, or related field.
• 4 years of experience in supporting projects preferred but not required.
• Strong organizational and communication skills required.
• Proficiency with Excel, MS Project, and SharePoint.

Responsibilities

• Assist in maintaining project schedules, milestone tracking, and task lists.
• Support IPT meetings by preparing agendas, capturing action items, and coordinating follow-up.
• Help maintain project documentation, drawing updates, logs, and reporting tools.
• Facilitate internal communication between program management, engineering, procurement, and construction teams.
• Manage routing, tracking, and version control of project documents (RFIs, submittals, transmittals, revisions).
• Maintain organized repositories for project files, dashboards, and communications.
• Support reporting requirements related to USG compliance, quality standards, and internal audit readiness.
• Prepare weekly and monthly internal reports summarizing status, issues, and schedule highlights.
• Assist with presentations, data summaries, and briefings for internal program reviews.

Skills

Organizational skills

Communication skills

Cross-functional coordination

Multitasking

Education

Bachelor's degree in Construction Management, Engineering, Project Management, Business, or related field

Tools

Excel

MS Project

SharePoint

Job description

Paligen Technologies is seeking an organized Project Coordinator I to support a large, technically complex construction program in Tampa. Entry-level to early-career role focusing on documentation, scheduling support, communication flow, and compliance reporting within a structured Program Management Team.

Responsibilities include maintaining schedules, supporting IPT meetings, managing documents, and assisting with cost tracking and reporting for internal reviews.