Project Coordinator I

Paligen Technologies, Inc.; Tampa (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Paligen Technologies is seeking an organized Project Coordinator I to support a large, technically complex construction program in Tampa. Entry-level to early-career role focusing on documentation, scheduling support, communication flow, and compliance reporting within a structured Program Management Team.

Responsibilities include maintaining schedules, supporting IPT meetings, managing documents, and assisting with cost tracking and reporting for internal reviews.

Qualifications

• Degree in construction management, engineering, project management, business, or related field.
• 4 years of experience in supporting projects preferred but not required.
• Strong organizational and communication skills required.
• Proficiency with Excel, MS Project, and SharePoint.

Responsibilities

• Assist in maintaining project schedules, milestone tracking, and task lists.
• Support IPT meetings by preparing agendas, capturing action items, and coordinating follow-up.
• Help maintain project documentation, drawing updates, logs, and reporting tools.
• Facilitate internal communication between program management, engineering, procurement, and construction teams.
• Manage routing, tracking, and version control of project documents (RFIs, submittals, transmittals, revisions).
• Maintain organized repositories for project files, dashboards, and communications.
• Support reporting requirements related to USG compliance, quality standards, and internal audit readiness.
• Prepare weekly and monthly internal reports summarizing status, issues, and schedule highlights.
• Assist with presentations, data summaries, and briefings for internal program reviews.

Skills

Organizational skills

Communication skills

Cross-functional coordination

Multitasking

Education

Bachelor's degree in Construction Management, Engineering, Project Management, Business, or related field

Tools

Excel

MS Project

SharePoint

Job description

Project Coordinator I

Position Title: Project Coordinator I

Job Title: Project Coordinator I

Job Family: Programs

Company: Paligen Technologies

Location: Prefer on‑site at Tampa Home Office

Job Summary

Paligen Technologies is seeking an organized and proactive Project Coordinator I to support a large, technically complex industrial and chemical‑related construction program. This is an entry‑level to early‑career role, ideal for someone developing their project management skillset and eager to work within a structured Program Management Team and Integrated Product Team (IPT) environment. The Project Coordinator focuses on documentation, scheduling support, communication flow, and compliance reporting. The role provides essential administrative and coordination support to engineering, procurement, program management, and construction leadership teams. Experience supporting technical programs or familiarity with industrial/construction documentation is helpful but not required.

Key Responsibilities

Project Support & Coordination

• Assist in maintaining project schedules, milestone tracking, and task lists.
• Support IPT meetings by preparing agendas, capturing action items, and coordinating follow‑up.
• Help maintain project documentation, drawing updates, logs, and reporting tools.
• Facilitate internal communication between program management, engineering, procurement, and onstruction teams.

Documentation & Controls

• Manage routing, tracking, and version control of project documents (RFIs, submittals, transmittals, revisions).
• Maintain organized repositories for project files, dashboards, and communications.
• Support reporting requirements related to U.S. Government (USG) compliance, quality standards, and internal audit readiness.

Schedule & Budget Assistance

• Assist in updating project schedules and supporting look‑ahead planning.
• Help monitor progress updates from internal teams and contracted partners.
• Support basic cost‑tracking tasks such as invoice reviews, purchase requests, and budget logs.

Communication & Reporting

• Prepare weekly and monthly internal reports summarizing status, issues, and schedule highlights.
• Assist with presentations, data summaries, and briefings for internal program reviews.
• Ensure effective communication flow within the Program Management Team.

Risk & Issue Tracking

• Help record project risks, issues, and mitigation actions.
• Track closure and follow‑up of action items and program‑level changes.
• Coordinate administrative support for issue resolution across IPTs.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Engineering, Project Management, Business, or a related field.
• 04 years of experience supporting projects (construction, industrial, engineering, or technical environments preferred but not required).
• Strong organizational and communication skills with the ability to support multiple tasks.
• Proficiency with common software tools such as Excel, MS Project, SharePoint, and similar platforms.
• Ability to work effectively within multi‑disciplinary internal teams.

Preferred

• Exposure to construction, industrial, chemical, or defense‑related program environments.
• Familiarity with USG reporting requirements, quality documentation, or controlled document workflows.
• CAPM, CMIT, or interest in project management certification.

Other Requirements

• Travel: Minimal
• Work Environment: Office work environment
• Background Investigation / Drug Screen / US Person: Required

Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

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