Project Coordinator I

Paligen Technologies; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401k with company matching

Paid time off

Holidays

Job summary

Paligen Technologies is seeking an organized Project Coordinator I to support a large, technically complex industrial and chemical‑related construction program in Tampa, FL. This entry‑level role focuses on documentation, scheduling support, communication flow, and compliance reporting within a structured Program Management Team and IPT environment.

The position provides essential administrative and coordination support to engineering, procurement, program management, and construction leadership

Qualifications

• Entry-level to early-career project support role with 0–4 years experience preferred.
• Strong organizational and communication abilities are required.
• Proficiency with common software tools used in project management.

Responsibilities

• Assist in maintaining project schedules, milestones, and task lists.
• Prepare agendas for IPT meetings, capture action items, and coordinate follow-up.
• Maintain project documentation, drawings, logs, and reporting tools.
• Support reporting, risk tracking, and compliance activities.
• Coordinate internal communications within the Program Management Team.

Skills

Organizational skills

Communication skills

Team collaboration

Education

Associate’s or Bachelor’s degree in Construction Management, Engineering, Project Management, Business, or related field

Tools

Excel

MS Project

SharePoint

Job description

At Paligen Technologies, our drive for success is strengthened knowing each of us supports the U.S. warfighter and modernizes the U.S. defense industrial base.

We support each team member with a comprehensive benefits package that fosters growth and well-being.

• Medical, dental and vision plans
• 401k with company matching
• Paid time off
• Holidays

01. Our Vision

To transform industry through innovation in manufacturing and engineering solutions.

Open Positions

Location: Tampa, FL

Job Id:279

# of Openings:1

Job Title: Project Coordinator I

Job Family: Programs

Job Summary

Paligen Technologies is seeking an organized and proactive Project Coordinator I to support a large, technically complex industrial and chemical‑related construction program. This is an entry‑level to early‑career role, ideal for someone developing their project management skillset and eager to work within a structured Program Management Team and Integrated Product Team (IPT) environment. The Project Coordinator focuses on documentation, scheduling support, communication flow, and compliance reporting. The role provides essential administrative and coordination support to engineering, procurement, program management, and construction leadership teams. Experience supporting technical programs or familiarity with industrial/construction documentation is helpful but not required.

Key Responsibilities

Project Support & Coordination

• Assist in maintaining project schedules, milestone tracking, and task lists.
• Support IPT meetings by preparing agendas, capturing action items, and coordinating follow‑up.
• Help maintain project documentation, drawing updates, logs, and reporting tools.
• Facilitate internal communication between program management, engineering, procurement, and onstruction teams.

Documentation & Controls

• Manage routing, tracking, and version control of project documents (RFIs, submittals, transmittals, revisions).
• Maintain organized repositories for project files, dashboards, and communications.
• Support reporting requirements related to U.S. Government (USG) compliance, quality standards, and internal audit readiness.

Schedule & Budget Assistance

• Assist in updating project schedules and supporting look‑ahead planning.
• Help monitor progress updates from internal teams and contracted partners.
• Support basic cost‑tracking tasks such as invoice reviews, purchase requests, and budget logs.

Communication & Reporting

• Prepare weekly and monthly internal reports summarizing status, issues, and schedule highlights.
• Assist with presentations, data summaries, and briefings for internal program reviews.
• Ensure effective communication flow within the Program Management Team.

Risk & Issue Tracking

• Help record project risks, issues, and mitigation actions.
• Track closure and follow‑up of action items and program‑level changes.
• Coordinate administrative support for issue resolution across IPTs.

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Engineering, Project Management, Business, or a related field.
• 0–4 years of experience supporting projects (construction, industrial, engineering, or technical environments preferred but not required).
• Strong organizational and communication skills with the ability to support multiple tasks.
• Proficiency with common software tools such as Excel, MS Project, SharePoint, and similar platforms.
• Ability to work effectively within multi‑disciplinary internal teams.

Preferred

• Exposure to construction, industrial, chemical, or defense‑related program environments.
• Familiarity with USG reporting requirements, quality documentation, or controlled document workflows.
• CAPM, CMIT, or interest in project management certification.

Other Requirements:

• Travel: Minimal
• Work Environment:Office work environment
• Background Investigation / Drug Screen / US Person: Required

Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

We are proud to be an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable law.