Entry-Level Project Coordinator: Engineering Delivery

Quanta Infrastructure Solutions Group; Overland Park (KS); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive Compensation

401(k) Retirement Plan

Comprehensive Health Coverage

Paid Time Off (PTO)

Holiday Pay

Employee Assistance Program (EAP)

Professional Development

Tuition Assistance

Pet Insurance

Employee Discount Program

Job summary

Quanta Infrastructure Solutions Group in Overland Park, KS, is seeking an entry-level Project Coordinator I to support transmission line design and project delivery within the Engineering Unit. You will help organize documentation, manage communications, and ensure workflows are traceable to keep technical work moving smoothly.

The role emphasizes developing proficiency in project processes, QA/QC practices, and client coordination.

Qualifications

• 1+ years of related administrative or technical experience, or 2+ years as a Project Management Administrative Intern (PMAI) or equivalent.
• Strong organizational, written, and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Microsoft Teams.
• Comfort learning new systems quickly and working within defined processes and standards.

Responsibilities

• Prepare meeting agendas, record minutes, and track action items through to closure.
• Coordinate internal and client communications and drive follow-up on open items.
• Attend project meetings and clearly communicate task progress, needs, obstacles, and timelines.
• File key project correspondence and maintain traceability of decisions and approvals.
• Maintain project documentation with the help of document control in Procore, Autodesk Vault, SharePoint, Microsoft Teams, and related systems.
• Assist in compiling construction packages and preparing transmittals.
• Coordinate with internal team members and clients on document control and construction package organization.
• Perform document audits to verify project compliance with QA/QC processes.
• Support development of project deliverables such as construction packages, schedules, and QA/QC documentation.
• Support QA/QC documentation tracking and perform non-technical quality reviews of deliverables for accuracy and completeness.
• Develop a working understanding of client standards, deliverable submittal requirements, and project workflows.
• Track project schedules, deliverables, and resourcing in coordination with Engineering and Project Managers.
• Support Manager(s) with budget tracking and preparation of month-end financial health memos.
• Develop an understanding of project lifecycle stages; scope, schedule, budget, and resource planning.
• Create and maintain internal templates and standard work products.
• Participate in process improvement initiatives, identifying efficiencies and supporting implementation.
• Support file governance and folder structure standards across the business unit.
• Compile budgetary data across projects and develop charts for internal reporting needs.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Written & verbal communication

Microsoft Office

Microsoft Teams

Quick learner

Experience in admin/tech

Education

High School Diploma or equivalent

Associate's degree or higher

Tools

Procore

Autodesk Vault

SharePoint

Microsoft Project

Job description

Quanta Infrastructure Solutions Group in Overland Park, KS, is seeking an entry-level Project Coordinator I to support transmission line design and project delivery within the Engineering Unit. You will help organize documentation, manage communications, and ensure workflows are traceable to keep technical work moving smoothly.

The role emphasizes developing proficiency in project processes, QA/QC practices, and client coordination.