Entry-Level Project Coordinator – Engineering & Docs

Quanta Infrastructure Solutions Group; Maine; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

401(k) plan

Health coverage

Paid time off

Holiday pay

EAP

Professional development

Tuition assistance

Pet insurance

Employee discount

Job summary

Quanta Infrastructure Solutions Group in Maine is seeking a Project Coordinator I to join its Engineering Unit. This entry-level role focuses on organizing documentation, processes, and workflows so that technical work moves forward without friction.

You will support project teams with schedule tracking, meetings, and package preparation, while gaining hands-on experience with Procore, Vault, SharePoint, and Microsoft Project in a collaborative environment.

Qualifications

• Entry-level role to develop proficiency in engineering project administration.
• Requires ability to maintain organized documentation and traceable workflows.
• Proficient with Microsoft Office and Microsoft Teams.

Responsibilities

• Prepare meeting agendas, record minutes, and track action items to closure.
• Coordinate internal and client communications and follow-up on items.
• Attend project meetings and clearly communicate task progress and timelines.
• File key project correspondence and maintain traceability of decisions and approvals.
• Maintain project documentation with document control in Procore, Vault, SharePoint, Teams and related systems.
• Assist in compiling construction packages and preparing transmittals.
• Coordinate with team members and clients on document control and package organization.
• Perform document audits to verify QA/QC compliance.
• Support development of project deliverables like schedules and QA/QC docs.
• Track schedules and budgets with Engineering and PMs.
• Create and maintain internal templates and standard work products.
• Participate in process improvements and document governance.

Skills

Organizational skills

MS Office

Communication skills

Multi-tasking

Education

High School Diploma or equivalent

Associate’s degree or higher

Tools

Procore

Autodesk Vault

SharePoint

Microsoft Project

Job description

Quanta Infrastructure Solutions Group in Maine is seeking a Project Coordinator I to join its Engineering Unit. This entry-level role focuses on organizing documentation, processes, and workflows so that technical work moves forward without friction.

You will support project teams with schedule tracking, meetings, and package preparation, while gaining hands-on experience with Procore, Vault, SharePoint, and Microsoft Project in a collaborative environment.