Entry Level Payroll Clerk

Jobtailor; Akron (OH); On-site; USD 30,000 - 42,000; Full time

Job summary

Jobtailor in Akron, Ohio is seeking an organized payroll clerk to verify and process bi-weekly timesheets for over 500 participants, enter data in Excel, and generate payroll reports.

Candidates should have a high school diploma, at least 1 year in office or payroll support, strong attention to detail, and good communication to resolve questions and ensure accurate documentation.

Qualifications

• High school diploma or GED required.
• 1 year of general office, data entry, or basic payroll experience preferred.
• Strong attention to detail with the ability to review numbers, hours, and signatures for accuracy.
• Good communication and customer service skills to answer questions and make phone calls regarding timesheets.
• Ability to pass Ohio BCII and FBI background investigations upon hire.
• Ability to handle personal information confidentially and follow instructions carefully.

Responsibilities

• Verify and process bi-weekly timesheets for over 500 program participants across Ohio, checking all hours, signatures, and fields for accuracy before submission.
• Input payroll data into pre-established Excel spreadsheets and run regular payroll reports within strict deadlines.
• Track bi-weekly payroll changes and check transmittals against records to catch and fix errors.
• Review digital files and database scans to ensure all participant payroll documentation is complete and correctly filed.
• Organize payroll files and data spreadsheets to help the team prepare for regular audits.
• Perform general clerical tasks, data entry, and basic tracking to keep payroll records up to date.
• Place outbound calls and send emails to participants and site supervisors to track down missing or incomplete timesheets and correct errors before deadlines.
• Answer phone calls and emails from participants and site supervisors to resolve timesheet questions and explain how to fill out forms correctly.
• Pull data and fill out standard forms for employment verifications.

Skills

General office

Data entry

Microsoft Excel

Attention to detail

Communication

Confidential handling

Education

High school diploma or GED

Tools

Microsoft Office 365

Job description

• Verify and process bi-weekly timesheets for over 500 program participants across Ohio, checking all hours, signatures, and fields for accuracy before submission.
• Input payroll data into pre-established Excel spreadsheets and run regular payroll reports within strict deadlines.
• Track bi-weekly payroll changes and check transmittals against records to catch and fix errors.
• Review digital files and database scans to ensure all participant payroll documentation is complete and correctly filed.
• Organize payroll files and data spreadsheets to help the team prepare for regular audits.
• Perform general clerical tasks, data entry, and basic tracking to keep payroll records up to date.
• Place outbound calls and send emails to participants and site supervisors to track down missing or incomplete timesheets and correct errors before deadlines.
• Answer phone calls and emails from participants and site supervisors to resolve timesheet questions and explain how to fill out forms correctly.
• Pull data and fill out standard forms for employment verifications.

Requirements

• High school diploma or GED required.
• At least 1 year of general office, data entry, or basic payroll experience preferred.
• Basic proficiency in Microsoft Office 365, especially opening, updating, and saving Microsoft Excel spreadsheets.
• Strong attention to detail with the ability to review numbers, hours, and signatures for accuracy.
• Good communication and customer service skills to answer questions and make phone calls regarding timesheets.
• Ability to pass Ohio BCII and FBI background investigations upon hire.
• Ability to handle personal information confidentially and follow instructions carefully.

Core Competencies

Demonstrates strong attention to detail and accuracy in payroll processing and data entry, with proficiency in Microsoft Excel for managing payroll data and reports. Capable of effective communication and customer service to resolve participant inquiries and ensure compliance with payroll documentation.