Payroll Specialist

Health Partners of Western Ohio; Lima (OH); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403b Retirement Plan

Paid Time Off

Paid Holidays

Annual Reviews and Pay Increases

Tuition Reimbursement

Emerging Leaders Program

Referral Bonus

Job summary

Health Partners of Western Ohio is seeking a Payroll Specialist to join our Admin Annex Building team. You will process biweekly payroll, audit timecards, maintain payroll records, and support deductions and benefits while delivering accurate, timely pay.

Collaborating with the Payroll Team Leader and cross‑functional partners, you will ensure compliance with internal policies and legal requirements, respond to employee inquiries, and help drive payroll efficiency and best practices in a

Qualifications

• Associate degree preferred in accounting, business, finance or a related field.
• In-house payroll training completed.
• 3 to 5 years of payroll experience required.

Responsibilities

• Process biweekly payroll and ensure timely issuance of paychecks and ACH deposits.
• Audit timecards, resolve discrepancies, and maintain payroll records.
• Administer deductions, benefits, and 403(b) contributions.
• Prepare payroll-related journal entries and support month-end closes.
• Respond to employee payroll inquiries and collaborate with cross-functional teams.

Skills

Payroll experience

Microsoft Excel

Data entry

Attention to detail

Customer service

Communication

Teamwork

HRIS

Education

Associate’s degree

Tools

Payroll system

Microsoft Office

Job description

(This is not a remote position)

Join Our Team as a Payroll Specialist!

Are you a detail-oriented payroll professional who takes pride in accuracy and exceptional customer service? Health Partners of Western Ohio is seeking a Payroll Specialist to join our team at the Admin Annex Building. In this role, you'll play a vital part in ensuring employees are paid accurately and on time while supporting payroll operations, benefits administration, and employee inquiries.

Working closely with the Payroll Team Leader, you'll process biweekly payroll, audit timecards, maintain payroll records, administer deductions and benefits, and collaborate across departments to ensure efficient payroll processes. This is an excellent opportunity for someone with payroll experience who enjoys problem-solving, working with data, and contributing to a mission-driven healthcare organization.

Benefits

• Hourly rate starting at $20.00 and goes up based on experience.
• Medical, Dental, Vision and Supplemental Insurance Plans
• 403b Retirement - Up to 8% match based on years of service, starting at 3%
• Employee Assistance Program
• Paid Time Off (PTO) - Accrued per pay, starting upon hire
• Paid Holidays (7)
• Annual Reviews and Pay Increases
• Potential of Quarterly Bonuses
• Tuition Reimbursement
• Emerging Leaders Program - Eligible to apply after 1 year of service
• Referral Bonus - Earn more by expanding our team

Responsibilities

• Administer all aspects of payroll using the organization’s payroll system, including accurate computation, verification, and electronic transmission of payroll data.
• Process biweekly payroll, ensuring timely issuance of employee paychecks and ACH deposits.
• Review and audit employee timecards, resolving discrepancies to ensure accurate pay.
• Prepare, balance and submit payroll-related journal entries to the Finance department.
• Process supplemental or off-cycle payments as needed.
• Ensure all payroll activities comply with internal policies, legal requirements, and established deadlines.
• Maintain complete and accurate payroll records, including employee pay data, deduction changes, and status updates.
• Scan, upload, and maintain digital employee documents within the payroll and HRIS system.
• Complete new-hire payroll setup, including tax configuration, direct deposit verification, PTO accrual setup, and 403(b) enrollment.
• Safeguard all employee payroll and personnel information with the highest level of confidentiality.
• Administer employee benefit and payroll-related deductions, including insurance premiums, 403(b) contributions, H.S.A. deductions, United Way contributions, and court-ordered garnishments.
• Reconcile monthly insurance invoices and deduction reports to ensure accuracy and resolve variances.
• Review and process employee expense reports, ensuring appropriate approvals and documentation.
• Serve as a primary point of contact for payroll questions, responding promptly to employee inquiries via phone and email.
• Collaborate with the payroll vendor to research and resolve issues, system errors, and processing discrepancies.
• Run standard and ad-hoc payroll reports as needed to support HR, Finance, and departmental leaders.
• Provide backup support to other HR team members as needed and assist with cross-functional projects.
• Meet all daily, weekly, and payroll-cycle deadlines in a time-sensitive environment.
• Recommend and implement payroll best practices to improve processes, accuracy, and efficiency.
• Demonstrate flexibility and willingness to take on additional responsibilities or special projects as assigned.
• Participate actively in weekly and monthly staff meetings and contribute to a positive team culture.

Qualifications

Education/Certification: Associate’s degree in accounting, business, finance, or a similar field preferred.

Required Knowledge: Successful completion of in-house training.

Experience Required: 3 to 5 years of payroll experience is required.

Skills/Abilities

• Previous payroll experience is required, with a demonstrated ability to process payroll accurately and efficiently in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Excel, Word) is required, with strong skills in data entry, spreadsheets, and electronic communication.
• High attention to detail, accuracy, and the ability to shift priorities or pivot tasks as business needs change.
• Exceptional customer service skills, with the proven ability to communicate clearly and professionally, both verbally and in writing with employees at all levels of the organization.
• Strong collaboration skills, with the ability to work effectively with a diverse team of healthcare professionals and support a positive workplace culture.
• Commitment to teamwork, including a strong desire to contribute to the accurate and timely payment of all employees.
• Demonstrated alignment with the mission of Health Partners of Western Ohio, and the ability to embody and promote that mission in daily work

Work Environment

Work is primarily sedentary, with routine sitting, standing, and computer use. The work environment involves typical office duties and may require occasional bending, twisting, reaching, lifting, and mobility as needed. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Working under stressful conditions and irregular hours may be required.