Payroll Generalist

TrulyHired; Dayton (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

TrulyHired in Dayton, OH seeks a Payroll Generalist to manage employee payrolls, ensure accurate payments, and uphold policy compliance across state and federal regulations.

The role requires hands-on experience with payroll systems, timekeeping, garnishments, and reconciliations, plus strong Excel skills to generate reports and support Treasury leadership in streamlining processes.

Qualifications

• Bachelor degree in Accounting or Business Management with 3+ years of payroll experience.
• Thorough knowledge of payroll-related laws and government regulations.
• Experience with timekeeping and payroll best practices.

Responsibilities

• Maintain payroll records in the payroll system and audit for accuracy.
• Explain payroll policies and labor agreements to staff.
• Implement and enforce payroll procedures.
• Process garnishments and update withholdings.
• Assign taxes based on work location and address changes.
• Prepare payroll-related general ledger entries and reconcile benefits.
• Produce month-end, quarterly, and annual payroll reports.
• Respond to payroll questions from employees and managers.

Skills

Payroll

Excel (VLOOKUP, Pivot)

Timekeeping systems

Regulatory compliance

Education

Bachelor's degree in Accounting or Business Management

Tools

Audit software

G/L reconciliation tools

MS Word/PowerPoint

Job description

Job Description

Payroll Generalist

• Maintain employee payroll-related records in the District's payroll information system and audit payroll information for accuracy.
• Read, interpret, administer, and explain rules, regulations, and policies regarding payroll, plan documents and labor agreements to make sure staff members are paid correctly.
• Implement and enforce payroll policies, practices, procedures, rules, and regulations.
• Interpret labor agreements as related to payroll policies, practices, procedures, rules, and regulations.
• Receive and process garnishment requests for employee pay. Complete and return required paperwork; enter corresponding garnishment withholdings into payroll.
• Assign taxes to employees based on their assigned work location and home addresses. Update tax assignments based on address changes received from employees as required.
• Calculate and enter voluntary deductions for employees based on wage and benefit elections.
• Process employee status changes (separations, leaves of absence, etc.) and make sure employees are paid correctly based on their assigned status.
• Review, analyze, and process adjustments to leave accruals (vacation, sick, personal time, etc.).
• Prepare, post, and review payroll-related general ledger entries. Reconcile benefit withholdings with G/L account balances.
• Prepare month-end, quarterly, and annual payroll reports.
• Receive payroll questions from employees and managers. Investigate and resolve issues, documenting all actions taken.

Additional Duties

• Prepare responses to notices from government agencies regarding employee tax filings.
• Answer questions from employees, third-party vendors, state administrators, and other stakeholders.
• Participate in problem-solving and special projects within the Payroll Department.
• Create and maintain payroll records.
• Use audit software to review payroll transactions; analyze and address any findings.
• Assist in the improvement of timekeeping and payroll administration. Provide recommendations regarding payroll policies to Treasury leaders. Streamline processes and introduce paperless procedures when possible.
• Help make sure that timekeeping and payroll procedures comply with federal, state, and District requirements.
• Perform other duties as assigned.

Qualifications/Knowledge & Experience

• Bachelor degree in Accounting or Business Management and 3 years of experience, or an equivalent combination of education and experience.
• Payroll experience (Business Plus preferred).
• Excel experience with knowledge of vlookups and pivot tables.
• Thorough knowledge of payroll-related laws, regulations, and best practices, preferably in government entities.
• Working knowledge of Microsoft Word and PowerPoint, or equivalent applications.
• Thorough knowledge of timekeeping and payroll best practices (preferably in government entities).
• Knowledge of Ohio STRS and SERS programs.
• Commitment to maintaining the confidentiality of payroll information.

Verifications

• Must be a U.S. citizen or have the legal right to work in the U.S.
• Must pass Federal and Ohio Bureau of Criminal Identification and Investigation background check in accordance with Ohio Administrative Code Section 3301-83-06.

Physical Attributes/Demands

• Occasionally lift, carry, push, and pull various items up to a maximum of 20 pounds (50 pounds on wheels).
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop.

Work Environment

• Work is performed in an office setting at a computer workstation.
• Occasional interaction with dissatisfied employees.
• Work may be subject to frequent interruptions.
• Some assignments are subject to completion within strict timelines.
• Periodic travel for meetings, professional development activities, and work assignments.

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