Entry Level Invoicing Specialist

Aerotek; Jacksonville (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Aerotek Corporate in Jacksonville, FL is seeking an Invoicing / Business Operations Associate to support accounts receivable, client billing, and contractor payroll at the corporate office. This role emphasizes accuracy, customer service, and cross-functional coordination.

You will manage a large AR portfolio, assist field offices, and perform audits to ensure billing accuracy while maintaining strong client relationships and professional communication.

Qualifications

• Experience in invoicing, collections, and accounts receivable management.
• Strong organizational and analytical abilities.
• Excellent communication and customer service skills.
• Able to work independently and as part of a team.

Responsibilities

• Invoicing, collections, PO tracking, client billing and resolving issues.
• Make routine welcome and maintenance calls to clients.
• Manage accounts receivable with aging over $3.5M.
• Coordinate with field offices on local/regional aging and billing policies.
• Gather data to assist management with account-specific decisions.
• Audit reports to ensure accurate billing and client information.
• Adjust contractor payroll and billing using InfoPath.

Skills

Analytical skills

Organizational skills

Communication skills

Team player

Independent work

Tools

Excel

Word

Job description

Aerotek Corporate has an opening for a Invoicing / Business Operations Associate at the corporate office in Jacksonville, FL.

Compensation

Hourly - $20.19 (annualized at $42,000) non-negotiable

Bonus - up to $1,000 per quarter

Department: Operations Support Group

Reports to: Business Operations Supervisor

Scope of Position:

The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service, to external customers as well as corporate and field office employees. The BOA is proficient in the management and collection of customer accounts receivable as well as contractor payroll. Qualities include: Building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up and multi-tasking skills, the ability to use independent judgment and function in an open environment, and the ability to adapt to changes in the workplace.

Essential Functions of the Business Operations Associate:

• Management of customer accounts, including but not limited to invoicing, collections, PO tracking, customer service and working with client to resolve outstanding issues
• Making routine welcome and maintenance calls to clients
• Manage total accounts receivable with an Aging in excess of $3.5 M
• Support liaison for field offices and OSG with questions pertaining to those local/regional accounts on their aging including but not limited to client billing and payment policies and/or procedures, PeopleSoft issues, etc.
• Responsible for gathering the necessary data to assist Management with account specific decisions
• Auditing account specific reports to ensure accurate billing and client specific information
• Adjusting and auditing contractor payroll and billing using InfoPath

**specific job functions are dependent on team alignment within the department

Qualifications:

• 2-3 years of relevant experience or college degree
• Proficient in Microsoft Office (Excel and Word a must)
• Strong organizational and analytical abilities
• Strong communication skills and work ethic
• Goal driven with problem solving skills
• Ability to work independently & a team player

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors."