Entry-Level Administrative Support Assistant

SDSU Research Foundation; San Diego (CA); On-site; USD 24,000 - 33,000; Full time

Job summary

The SDSU Research Foundation is seeking an entry‑level Admin Support Assistant to perform clerical tasks and basic financial record‑keeping under supervision.

Responsibilities include client intake, scheduling, answering calls, processing transactions with Microsoft Access, and assisting in enrollment activities, with emphasis on accuracy and adherence to DUIP policies. California residency required; background check to apply.

Qualifications

• High school diploma or equivalent.
• Previous experience in an office or administrative environment.
• One or more years in an office environment.
• Previous experience using Word, Excel and basic computer programs.
• Previous cash handling and cashiering experience.
• Bilingual in English and Spanish.

Responsibilities

• Receives active and prospective clients over the counter.
• Answers questions.
• Reschedule clients for services as needed.
• Schedules appointments.
• Answers multi-phone lines and takes messages.
• Imparts accurate information about the DUIP policies and procedures and refers clients to appropriate staff members for services.
• Conducts Intake Interviews and prepares appropriate contract; documents pertinent information in case files for case management.
• Performs duties as necessary in relation to pre and post orientation and enrollment of new clients; records education attendance.
• Collects and process the appropriate customer transactions using Microsoft Access register system; performs open/close register functions and drop deposits.
• Attends staff meetings and training as required.

Skills

Bilingual: English & Spanish

Cash handling experience

Customer service

Microsoft Office basics

Education

High school diploma or equivalent

Tools

Microsoft Access

Word

Excel

Basic computer programs

Job description

The SDSU Research Foundation is seeking an entry‑level Admin Support Assistant to perform clerical tasks and basic financial record‑keeping under supervision.

Responsibilities include client intake, scheduling, answering calls, processing transactions with Microsoft Access, and assisting in enrollment activities, with emphasis on accuracy and adherence to DUIP policies. California residency required; background check to apply.