Entry-Level Administrative Aide I — Public Service Impact

Prince George's County, MD Government; Capitol Heights (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

Prince George’s County Government’s Department of Family Services in Capitol Heights seeks an Administrative Aide I to support the Division of Children, Youth, and Families. This entry-level role handles administrative tasks, prepares confidential materials, and assists with correspondence, meetings, and public inquiries.

The position provides opportunities to grow within a dynamic county agency serving residents of Capitol Heights and surrounding areas.

Qualifications

• High school diploma or GED with coursework in typing, office practices or related clerical subjects.
• 1 year of advanced diverse and/or technical clerical experience involving public interaction.
• Excellent written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Attention to detail and good organizational skills.
• Aptitude for learning new software and systems.

Responsibilities

• Assists the Director in administrative and management responsibilities of the Division for Children, Youth, and Families.
• Prepares sensitive and confidential material, including correspondence, reports, grant proposals, contracts and disseminates to appropriate individuals.
• Originates and drafts from the Director's notes a variety of correspondence, preparing in final form and ensuring timely mailing or distribution.
• Serves as support staff to the Local Governing Board and Standing Committee meetings—attending meetings, preparing correspondence, minutes, and other material as directed.
• Responds to public inquiries, securing additional information or coordinating with appropriate personnel.
• Acts as liaison to the Department's Personnel Office, handling payroll and timesheet processes.
• Prepares, coordinates, and forwards fiscal items for handling and/or payment.
• Manages filing system and ensures files are well organized and maintained.
• Maintains Director's calendar and coordinates meetings for Board, Committee, State, and County events.

Skills

Written communication

Verbal communication

Time management

Multitasking

Attention to detail

Organization skills

Learning new software

Education

High school diploma or GED

Job description

Prince George’s County Government’s Department of Family Services in Capitol Heights seeks an Administrative Aide I to support the Division of Children, Youth, and Families. This entry-level role handles administrative tasks, prepares confidential materials, and assists with correspondence, meetings, and public inquiries.

The position provides opportunities to grow within a dynamic county agency serving residents of Capitol Heights and surrounding areas.