Entity Services Specialist | Entity & Trust

FALL CREEK FARM & NURSERY; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

H&CO, LLP is seeking an Entity Services Specialist to support U.S. entity services and corporate filings across multiple offices. This role handles formation, filings, apostille, and document management with a focus on accuracy and timely delivery.

Ideal candidates will have a Bachelor's degree and strong communication, organization, and collaboration skills to work effectively with internal teams and clients in a professional, client-service oriented environment.

Qualifications

• Bachelor's degree in Business Administration, International Business, or a related field is required.
• Experience with U.S. entity formation, corporate filings, registered agent services, or document management is highly preferred.
• Strong written and verbal communication skills are essential.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and commitment to accuracy.

Responsibilities

• Support the formation and maintenance of U.S. entities, including corporations, LLCs, and other structures.
• Coordinate U.S. corporate filings, documentation requests, and entity maintenance requirements.
• Manage registered agent service activities, including receiving, processing, and distributing corporate correspondence and official notices.
• Coordinate apostille, notarization, certification, and document legalization requests.
• Assist with preparation, review, and organization of corporate documents and records.
• Support internal teams across different offices with U.S. entity-related requests and operational requirements.
• Maintain accurate entity records and ensure documentation is properly updated and organized.
• Coordinate with clients, service providers, government agencies, and internal leaders.
• Ensure compliance with internal procedures, deadlines, and quality standards.
• Identify opportunities to improve processes and enhance service delivery.

Skills

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

MS Office

Corporate management systems

Education

Bachelor's degree in Business Administration/International Business or related field

Tools

Microsoft Office

Corporate management systems

Job description

Career Opportunities: Entity Services Specialist | Entity & Trust (3670)

Requisition ID3670-Posted07/15/2026-Entity-USA

H&COis one of the leading professional services firms providing domestic and international accounting, tax and technology advisory services to global families and multinationals. With a global presence, we specialize in navigating the complexities of domestic and international taxation, helping our clients optimize their cross-border transactions and comply with ever-changing regulations.

The Role:

We are seeking a detail-oriented and highly organizedEntity Services Specialist to support our global operations by providing administrative and operational assistance related to U.S. entity services and corporate filings. This role will be responsible for coordinating U.S. incorporation services, registered agent support, corporate documentation, filings, apostille requests, and other entity-related administrative processes. The ideal candidate will work closely with internal teams across multiple offices, ensuring timely and accurate delivery of U.S. services while maintaining a high level of professionalism and client service.

Key Responsibilities

• Support the formation and maintenance of U.S. entities, including corporations, limited liability companies, and other legal structures.
• Coordinate U.S. corporate filings, documentation requests, and entity maintenance requirements.
• Manage registered agent service activities, including receiving, processing, and distributing corporate correspondence and official notices.
• Coordinate apostille, notarization, certification, and document legalization requests.
• Assist with preparation, review, and organization of corporate documents and records.
• Support internal teams across different offices with U.S. entity-related requests and operational requirements.
• Maintain accurate entity records and ensure documentation is properly updated and organized.
• Coordinate with clients, service providers, government agencies, and internal leaders.
• Ensure compliance with internal procedures, deadlines, and quality standards.
• Identify opportunities to improve processes and enhance service delivery.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, International Business, or a related field required.
• Experience with U.S. entity formation, corporate filings, registered agent services, or document management is highly preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and commitment to accuracy.
• Strong interpersonal skills and ability to collaborate with teams across different locations.
• Proficiency in Microsoft Office applications and familiarity with corporate management systems is preferred.

We are very proud of our team members and are looking to expand even more. Therefore, we are committed to hiring experienced and highly reliable individuals, who will be an asset to the firm through their work ethic, integrity, and flexibility. We have an open-door policy, as we want to encourage communication and teamwork. Our teams are divided into the following divisions: Accounting, Tax, Payroll, Technology, and Human Capital.

H&CO, LLP is an equal opportunity employer. Diversity is one of our core values, as such, H&CO, LLP does not discriminate against race, color, religion, sex, sexual orientation, marital status, or any other factor.