Global Entity & Trust Services Specialist

FALL CREEK FARM & NURSERY; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

H&CO, LLP is seeking an Entity Services Specialist to support U.S. entity services and corporate filings across multiple offices. This role handles formation, filings, apostille, and document management with a focus on accuracy and timely delivery.

Ideal candidates will have a Bachelor's degree and strong communication, organization, and collaboration skills to work effectively with internal teams and clients in a professional, client-service oriented environment.

Qualifications

• Bachelor's degree in Business Administration, International Business, or a related field is required.
• Experience with U.S. entity formation, corporate filings, registered agent services, or document management is highly preferred.
• Strong written and verbal communication skills are essential.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and commitment to accuracy.

Responsibilities

• Support the formation and maintenance of U.S. entities, including corporations, LLCs, and other structures.
• Coordinate U.S. corporate filings, documentation requests, and entity maintenance requirements.
• Manage registered agent service activities, including receiving, processing, and distributing corporate correspondence and official notices.
• Coordinate apostille, notarization, certification, and document legalization requests.
• Assist with preparation, review, and organization of corporate documents and records.
• Support internal teams across different offices with U.S. entity-related requests and operational requirements.
• Maintain accurate entity records and ensure documentation is properly updated and organized.
• Coordinate with clients, service providers, government agencies, and internal leaders.
• Ensure compliance with internal procedures, deadlines, and quality standards.
• Identify opportunities to improve processes and enhance service delivery.

Skills

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

MS Office

Corporate management systems

Education

Bachelor's degree in Business Administration/International Business or related field

Tools

Microsoft Office

Corporate management systems

Job description

H&CO, LLP is seeking an Entity Services Specialist to support U.S. entity services and corporate filings across multiple offices. This role handles formation, filings, apostille, and document management with a focus on accuracy and timely delivery.

Ideal candidates will have a Bachelor's degree and strong communication, organization, and collaboration skills to work effectively with internal teams and clients in a professional, client-service oriented environment.