Music Touring Admin Assistant — LA

ROSTR, Inc.; Los Angeles, Northern (CA, KY); Hybrid; USD 32,000 - 37,000; Full time

Benefits offered by this job

Global career exposure

Centre of excellence

Inclusive culture

Growth opportunities

Job summary

UTA's Music department in Los Angeles is seeking an Assistant to support an agent, handling calendars, travel logistics, and day-to-day administration for a fast-paced touring desk.

You will create spreadsheets and presentations, coordinate with managers, promoters, and clients, and help maintain organized processes to drive efficiency while learning from a leading global entertainment company.

Qualifications

• Bachelor’s degree preferred but not required.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Extreme attention to detail and commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills, with a professional and collaborative approach.
• Strong problem-solving skills with the ability to think critically, use sound judgement, and identify solutions independently.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• A proactive mindset with a willingness to take initiative, solve problems, and learn quickly.
• Previous experience in live entertainment, music, sports, or a related industry is preferred. Booking experience – whether in a professional setting or through college programming – is a plus.

Responsibilities

• Manage phone calls, calendars, and meeting and travel logistics, ensuring schedules run smoothly and priorities stay organized.
• Create and maintain spreadsheets, trackers, presentations, and written communications to support day-to-day business.
• Coordinate with internal teams and external clients, managers, promoters, and business partners in a professional and timely manner.
• Track client calendars, contracts, payments, and key deadlines with strong attention to detail.
• Prepare expense reports, meeting materials, press kits, and other administrative documents.
• Conduct research and gather information to support meetings, projects, and client initiatives.
• Help develop and maintain organized processes that improve efficiency and keep the team operating effectively.
• Assist with multiple projects at once while adapting to changing priorities in a fast-paced environment.
• Take initiative, ask thoughtful questions, and proactively follow up to help keep projects moving,
• Support the day-today operations of a busy touring desk with a positive attitude, strong organizational skills, and a willingness to learn.

Skills

Calendar management

Microsoft Office

Attention to detail

Written and verbal communication

Proactive mindset

Live entertainment experience

Booking experience

Education

Bachelor’s degree preferred but not required

Tools

Excel

Word

PowerPoint

Job description

UTA's Music department in Los Angeles is seeking an Assistant to support an agent, handling calendars, travel logistics, and day-to-day administration for a fast-paced touring desk.

You will create spreadsheets and presentations, coordinate with managers, promoters, and clients, and help maintain organized processes to drive efficiency while learning from a leading global entertainment company.