Enrollment & Student Records Specialist

Fleet Glass Services, Inc.; Chandler, Northern (AZ, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Primavera Online School in Chandler, AZ is seeking a Registrar to join the Registrar team, reporting to the Registrar Supervisor. You will maintain accurate student records, support enrollment, respond to records requests, and ensure data accuracy in compliance with applicable requirements.

The role requires 2+ years of administrative office experience, exceptional attention to detail, strong organization, and the ability to work 8:00 AM–5:00 PM Arizona time.

Qualifications

• Exceptional attention to detail and a high level of accuracy.
• Strong organizational, filing, and time-management skills.
• Ability to manage time-sensitive work with professionalism and a positive attitude.
• Strong written and verbal communication skills.
• Ability to handle confidential student information with discretion.
• Ability to work effectively with internal teams, schools, outside agencies, and stakeholders.
• Strong data-entry and admin skills with experience using electronic systems.
• Keyboarding proficiency of at least 50 WPM with minimal errors.
• High School Diploma or GED.
• 2+ years of experience in an administrative office position.
• Successful completion of a fingerprint background check.
• Availability to work core business hours of 8:00 AM to 5:00 PM Arizona time, Monday through Friday.
• Must be available to work in person for approximately six weeks each year to support Arizona state testing, including travel.
• Valid IVP Clearance Card.

Responsibilities

• Maintain accurate permanent student records, cumulative folders, transcript files, demographic information, and test scores for enrolled and incoming students.
• Ensure student records and information remain compliant with applicable school, district, state, and federal requirements.
• Process student record requests accurately and within required timeframes.
• Respond to written requests from appropriate agencies and individuals regarding student information and records.
• Answer inbound calls regarding student enrollment status and records requests.
• Collaborate with other schools and outside agencies regarding student records.
• Work with appropriate teams to ensure accuracy and adherence to requirements related to admissions, registration, withdrawal, guardianship, and student transfers.
• Evaluate routine transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement.
• Collaborate across departments to facilitate a positive and professional enrollment experience, providing requested information or directing prospective students to the appropriate department when needed.
• Support assigned administrative personnel with administrative functions and related tasks.
• Occasionally assist with front desk coverage.
• Use electronic systems and equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Complete other duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Data entry

Confidentiality

Team collaboration

Keyboarding 50 wpm

Education

High School Diploma or GED

Job description

Primavera Online School in Chandler, AZ is seeking a Registrar to join the Registrar team, reporting to the Registrar Supervisor. You will maintain accurate student records, support enrollment, respond to records requests, and ensure data accuracy in compliance with applicable requirements.

The role requires 2+ years of administrative office experience, exceptional attention to detail, strong organization, and the ability to work 8:00 AM–5:00 PM Arizona time.